Minutes of Meetings held on October, November, and December, 2013
December 3, 2013 Lea Wood HOA Board Meeting
The EMERGENCY meeting of the LEA WOOD HOME OWNERS ASSOCIATION was called to order at 6:00 p.m. on December 3, 2013 by Noland Whaley, President .
Present
Noland Whaley
Marie Hinds
Dick Jessup
Udie Bauer
Diane Rivo
Joe Harris (visitor)
**************
Carol Poole – Secretary/Assistant to President
Copies of Minutes from last meeting, November 19, 2013, available for review
No Financials until month has passed.
Emergency Meeting called to discuss need to consider new insurance as old agent retired and new pricing seems high.
Old Business
- Joe Harris was appointed Board member to replace Jean Rix.\
- Attendance of existing Board members was touched on.
- Roofs and gutters were cleaned on Nov 25th
- Landscapers start on Thursdays
- Marie found out that we cannot deduct from taxes for over-due homeowners’ fees
- Diane verified what was considered a late charge and when.
- Ram Jack is set for owner of one of the condos
- Concrete for pathway to meeting room is set for completion. Current stepping stones/paver need to be removed first. Discussion of how and who, followed:
- Craig’s list Ad to sell/free stepping block
- Recycle?
- Joe will check for a friend of his to take them away
New Business
- Insurance: Need to gather bids on renewing or new insurance
- Current insurance with Farmers but our agent has retired, new agent offering substantially higher payment
- We have 60 days to determine whether or not to change or renew.
- That gives time until March to price shop for new insurance.
- Need to gather more information.
- It was recommended we provide the insurance Policy copies for Board to read and check for better bids.
- We will set up a one month reminder (email) for a deadline to get other bids on insurance before continuing current policy with Farmers Insurance.
- Udie, Marie, Noland need to go Bottom Line to sign for signing checks.
The next general meeting will be at 6:00 p.m. on January 21, 2014 .
Minutes submitted for Diane Rivo by: Carol Poole
November 19, 2013 Lea Wood HOA Board Meeting
Present
Noland Whaley
Marie Hinds
Joe Harris (visitor)
Dick Jessup
**************
Molly Hendricks, TruGreen Landcare (visitor)
Carol Poole – Secretary/Assistant to President
Molly Hendricks, spoke for new landscapers, TruGreen Landcare.
· She advised she is available to talk to residents.
· Noland recommended quarterly walk thrus. Monday, 25th at 10 a.m. for initial walk-thru
· Michael & Edgar will be our new crew leaders.
· Noland requested “real edging”—
· She advised she is available to talk to residents.
· Noland recommended quarterly walk thrus. Monday, 25th at 10 a.m. for initial walk-thru
· Michael & Edgar will be our new crew leaders.
· Noland requested “real edging”—
o Molly said there would one week of hard edging; alternating week, soft edging.
Copies of Minutes from last meeting, October 15, 2013, available for review
Financials:
Noland went over the financials, reviewed balances due for fees.
· Joe Harris checked on how much the fees are currently.
o Fees are $150.00 per month payable on the 1st of the month
o Late at 10th day of month.
o Late at 10th day of month.
· Landscapers – see previous discussion re: Molly Hendricks with TruGreen Landcare.
· Concrete- for steps to meeting room, and another piece—estimate about $1680.00. Discussed tabling for further discussion until January, 2014.
· Noland advised that it has been approved by the board and should be acted on.
· Noland advised that it has been approved by the board and should be acted on.
New Business
· Lock Box—Keys
o Noland has one set of keys, Wendy had a set…
o Another copy should be made and maybe purchase lock boxes for odd times there isn’t someone with keys available.
o Another copy should be made and maybe purchase lock boxes for odd times there isn’t someone with keys available.
· Fence estimates too high…needs more discussion
· Udie had a contractor do a walk thru. Some issues with dry rot, will address the issue further i n January meeting.
· No trespassing signs are approved and he will put them up
· Video surveillance signs for deterrent rather than fencing suggested by Joe Harris.
· Dick recommended we adjourn the meeting until we get a quorum.
· Ram jack for 1341 – discussion on foundation for Dexter Dewey, about his condo has cracks, an issue with sinking.
· Gutter cleaning—is scheduled for Monday, November 25th.
· Budget error discussed.
· Marie will find out if outstanding fees can be deducted from taxes.
· General discussion about how many rentals are allowed versus owners.
· Dick recommended another meeting in December, it was decided but later, needs to be at least 6:30 p.m. for Noland’s schedule because of Christmas packages.
Meeting was adjourned by Noland Whaley, President , at 6:43 p.m.
The next general meeting will be at 6:30 p.m. on December 17, 2013 .
Minutes submitted for Diane Rivo by: Carol Poole
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October 15, 2013 Lea Wood HOA Board Meeting
The regular meeting of the LEAWOOD HOME OWNERS ASSOCIATION was called to order at 6:00 p.m. on October 15, 2013 by Noland Whaley, President.
The regular meeting of the LEAWOOD HOME OWNERS ASSOCIATION was called to order at 6:00 p.m. on October 15, 2013 by Noland Whaley, President.
Present
Marie Hinds
Noland Whaley
Diane Rivo
Jean Rix
Dick Jessup
Udie Bauer
Approval of Minutes
The minutes of the previous meeting were unanimously approved as distributed.
Old Business
· Discussed separate triangle piece of property
· Jean Rix (Vice-President) is moving; Udie Bauer taking over as Vice-President
· Voted to give Thompson Landscape 30 days’ notice - will hire new people
· Security-Fence Estimate with Island Fence for remote gates, both entrances
$18,000.00 plus $8000.00 for openers. Chain link Fence $12,000.00
· Look into new CVUs – locking outgoing mailbox (updated locking mailboxes).
o Took Selma & Lila’s mail bag?
New Business
· Udie Bauer appointed new HOA Vice President, replacing Jean Rix.
· Painting – partial painting next year (paint lasts 10-15 years).
· 1341 – Dexter, crack in inside slider, deck is sinking
· 1325 – Varying water pressure issue, will have Kevin Cohen Plumbing pressure test.
· 1351 --Water meter full of water, plumber says it is on EWEB’s side, will have EWEB check for repair.
· Walkway to meeting room – need to pull up stones for concrete walkway for safety. Noland for estimate of amount designated for repair, it was agreed that $1500.00 would be maximum.
· 1315 – Privacy fences- owner’s responsibility. Rule that there has to be privacy fences, our responsibility to make them safe.
· Price new fences, price removal – Udie suggested Mark Sebring (sp) as referral Front Signage- NO TRESPASSING, four signs; Email address sign, two signs.
· Email address: leawood97402@gmail.com
· Discussed extending fence by 1341 with chain-link fence
· Duties of Secretary
o Take minutes
o Print and file documents
o File financials
o Letter from Secretary to approve signers on checking account
o Quarterly Newsletter
o Signs on doors
o Everyone’s email?
· 1325 at annual meeting asked about door paint. Noland will look into it - $100 per door
· 1359 & 1361 – discussed possible liens on fees amount owed to HOA, as the occupants are deceased.
1359 = $1245.00
1361= $3956.00
o Udie recommended write off of fees.
· Jean had inspection:
o Things on exterior of unit needed fixing
o Post on front porch needs new concrete
· Noland’s request for ‘scribe’ at $50/month approved – Carol Poole
· Secretary is Diane Rivo
Adjournment
Meeting was adjourned by Noland Whaley, President. The next general meeting will be at 6:00 p.m. on November 19, 2013.
Minutes submitted by: Diane Rivo (typed by Carol Poole)
