Welcome to our community of 52 condominium homes, adjacent to Amazon Creek and the Gudukut Wetland. We take pride in maintaining the appearance of our grounds and exterior of buildings; residents contribute monthly dues for this purpose and volunteer as Board members to take care of tasks such as hiring the vendors who service our community, set the monthly dues, and the guidelines for community living.
June 23, 2016
June 21, 2016
Minutes of Meeting held on May 17, 2016
The meeting of the LEA
WOOD HOME OWNERS ASSOCIATION was called to order at 6:00 p.m. by Noland Whaley,
President.
Present
Noland
Whaley, President
Udie
Bauer, Vice-President
Marie
Hinds, Treasurer
Jane
Dods, Secretary
Dick
Jessup
Greg
Smith
Joe
Harris
June
Grubbs
-------------------------------------------------------------
Carol Poole – Assistant
to the HOA
Minutes
from April, 2016 meeting – APPROVED
Financials
for April, 2016 – APPROVED –
·
1353
behind, Carol will email Bottom Line Bookkeeping Service to see if a notice has
been sent to them
o
90
days to comply
·
$4044
-- 1367 for RamJack repair (Major Repair)
Old Business:
·
HOA
Boot camp report from Jane
o
Good
meeting
o
Lea
Wood Condominiums are considered a PUD
§ The owners own the
piece of land under their unit = PUD
o
HOA
Board is a fiduciary
o
Jane
gave Carol documents from the conference to be scanned and sent out to the
Board for reference.
·
Street light issue update
o June updated the age of the lights
o Udie states there will be a low profile pedestal with a
meter, established in front of 1345/1347
§ $1300 total bid for repair
o Repair work APPROVED by the Board
§ Udie will notify the contractor to proceed.
·
Tree stump removal and driveway repair update-
o Stump is repair is complete
o Board agreed that there will be no grass in spot where
the stumps were
o Udie gave Carol all the receipts of bills for scanning
·
Plumbing repair for 1357 completed
o Plumbing repaired
o Bad valve at the water meter so HOA was responsible for
the bill
·
New thatching bid – pending response from
Graham
·
Newsletter
o Repair complete on tree stumps
o
Street lights happening—there will be
notifications of power outage
o
Newsletter will be issued this week
New Business:
·
Turn-over of Presidency & Assistant when
Noland & Carol leave
o Noland’s departure
o Carol will possibly post a “help wanted” announcement in
the August/Summer newsletter for Assistant replacement with job description and
possible re-imbursement via homeowner’s dues
·
Gutter clogs and repairs-
o Carol to Contact Darold, at Accuracy Gutters, about
cleaning gutters throughout the complex, as soon as possible
§ Two bids needed – Carol will handle the search for the
second bid and notify the Board
Other Business:
·
Udie
will not be here on June 21, 2015
Adjournment
Meeting was
adjourned by Noland Whaley at 6:36 p.m.
The next meeting
will be 6:00 p.m. on June 21, 2016
Minutes submitted
by: Carol Poole
May 18, 2016
Minutes of Meeting held on April 19, 2016
The meeting of the LEA
WOOD HOME OWNERS ASSOCIATION was called to order at 6:00 p.m. by Noland Whaley,
President.
Present
Noland
Whaley, President
Udie
Bauer, Vice-President
Marie
Hinds, Treasurer
Jane
Dods, Secretary
Dick
Jessup
Greg
Smith
Joe
Harris
June
Grubbs
-------------------------------------------------------------
Carol Poole – Assistant
to the HOA
Minutes
from March, 2016 meeting – APPROVED
Financials
for March, 2016 – APPROVED
There
was a moment of silence for Ron Lago (1345), former HOA president, who passed
away on April 11, 2016
Old Business:
·
Budget
review for needed expenses
o
Noland
reviewed budget and how much will be needed for the stump removal/drivewy
repair
o
Wants
to keep costs down
o
We
will request Bottom Line that all photo-copy of bills be emailed
·
Mailbox
units---Noland reviewed the mail box options
o
Suggested
that the HOA first accomplish the stump removal/driveway repair
o
Suggested
that there be:
§ 1 20 count unit
for the 1200 block,
§ 2 units of 19
count each for the 1300 block
o
Also,
recommended larger cement pad initially to add package container later
·
Thatching
Bid
o
June
recommended thatching for just the front lawns.
o
Carol
to contact Graham for another front lawn bid.
·
Stump
removal and driveway repair
o
EWEB
will also do their work when this is underway, adding an extra electric box (in
the ground)
o
All
concrete (6” slab of concrete with rebar in it)
o
Units
will be blocked but will still have access
o
There
will be a port-a-potty with a trailer parking in the overflow parking,
§ The ability to park it will be allowed by the
Board
o
The
contractor, Mark, will post flyers for all neighbors updating them all
construction work
· 1367
– For Ramjack repair…owner will send the HOA portion of the bill to Bottom Line
Bookkeeping (approx. $4000.00)
·
Greg
is cleaning the soffits/eaves on each unit
o
Has
done 2 of the buildings
o
Takes
him about 2 hours each block on the houses
o
He
will get them done eventually
New Business:
·
Jane’s
trip to HOA Bootcamp, May 7th, 9:30 – 11:30 a.m. at the Eugene
Hilton
o
$100
approved for purchase of any pertinent information from the seminar
o
Any
additional questions can be emailed to Jane before the May 7th date
o
Udie
may attend also, contact info was given to Udie to RSVP
·
Street
lights on 1300 block - Udie reporting…not an easy fix
o
Three
options
§ Solar panel on the
poles to feed lights
§ New meter base on
two units by lights piped over
§ Trench dug and put
conduit in and rewire them
o
Udie
will let us know what option, and the amount required
·
1357
low water pressure – Dick said Petersen Plumbing came out and replaced a valve
o
Exterior
repair…HOA responsible for paying the bill
o
Noland
says it might be as much as $250
·
Udie
discussed fixing the sprinklers, per Dean at Graham, to reduce the water usage
by 1/3
o
Cost
will be approximately $10,000
o
Graham
could do it in phases
o
Saving
a lot of money down the line with EWEB
·
Community
Swap Meet, suggested by Jane
o
June
1st, Wednesday, 9-2
o
Place
notification of event in the May newsletter
o
If
you want to participate place a green card under porch light
Other
Business:
·
Greg brought up doubling Carol’s pay for
working for the Board
o Questions about amount to pay to keep from having to file
a 1099 tax form
Adjournment
Meeting was
adjourned by Noland Whaley at 7:00 p.m.
The next meeting
will be 6:00 p.m. on May 17, 2016
Minutes submitted
by: Carol Poole
April 20, 2016
Minutes of Meeting held on March 15, 2016
The meeting of the LEA
WOOD HOME OWNERS ASSOCIATION was called to order at 6:00 p.m. by Noland Whaley,
President.
Present
Noland
Whaley, President
Udie
Bauer, Vice-President
Jane
Dods, Secretary
Marie
Hinds, Treasurer
Greg
Smith
Joe
Harris
June
Grubbs
Dick Jessup, delayed
Geneva Miller, Visitor, new owner 1265
-------------------------------------------------------------
Carol Poole – Assistant
to the HOA
Minutes
from February, 2016 meeting – APPROVED
Financials
for February, 2016 –1263 fees are back in arrears -- APPROVED
Old Business:
·
Mailbox
units-
o
No
reuseable ones available, per Greg
o
Udie
will check with Mark to see what he can do
o
Noland
will check more with Post Office.
o
Joe
will check with his company
·
1367
Foundation repair update-repair will begin in April, after the repair is
completed, the Board will pay the remaining bill
·
Thatching
Bid
o
Bids
are 3 options:
o
Noland
suggested tabling this until next month
o
Joe
suggested doing it piece by piece
o
Noland
wants to exam the budget to see if there any monies really available
·
Stump
removal 1327-1333 – nothing further at this time
·
Newsletter
review – everything OK with the newsletter, no additions required
New Business:
·
1253
– Requested that decks pressure washed
o
Board
reaffirmed earlier decision (January, 2015)—deck cleaning is owner’s
responsibility
o
Carol
will contact 1253 and let them know
·
Geneva
Miller questions about her front step,
o
Needs
some sort of paint or delineation of the step, to avoid people tripping
o
Board
agrees and approves of idea
·
Budget
review, next month
o
Parking
stripes need to be repainted
Other
Business:
·
HOA phone is working well.
·
HOA PO Box bill has come in and will be paid
Adjournment
Meeting was
adjourned by Noland Whaley at 6:35 p.m.
The next meeting
will be 6:35 p.m. on April 19, 2016
Minutes submitted
by: Carol Poole
March 16, 2016
Minutes of Meeting held on February 16, 2016
The meeting of the LEA
WOOD HOME OWNERS ASSOCIATION was called to order at 6:00 p.m. by Udie Bauer,
Vice-President.
Present
Udie
Bauer, Vice-President
Marie
Hinds, Treasurer
Greg
Smith
Dick
Jessup
Joe
Harris
June
Grubbs
Noland Whaley, President, absent
Jane Dods, Secretary, absent
Jim Tomaney, Visitor (for a few minutes)
-------------------------------------------------------------
Carol Poole – Assistant
to the HOA
Minutes
from January, 2016 meeting – APPROVED
Financials
for January, 2016 APPROVED
Old Business:
·
Gutters
and drains
o
Cutting
Edge worked cleaning drains, supposedly, no further discussion continued.
·
Mailbox
units
o $1025 each for five 12 door boxes with a parcel
locker – (total: $5125)
o Not installed.
o No discount from the post office
o Unanimous agreement they must be replaced
§ Greg will contact contractor friend, for less
expensive suggestions
§ Udie will contact Mark Sebring also for possible
help
§ June suggests to check the Contractor Resale
event for old units
·
1367
Foundation repair update--Jim was here to advise that the Ramjack guy will
contact Noland
·
Udie
presented current bid $16,000.00 is bid for stump removal 1327-1333.
o
Udie
needs names for people for those units
§ Carol will leave current
contact list in meeting room for Udie
·
Suggestions
to get estimates for eaves cleaning/moss removal
o Power washing/versus general cleaning
§ Board says NO power washing…
·
Because power
washing can cause leaking in vents and soffits
·
Only time
to power wash is when you are going to paint
o Greg volunteered brush the eaves for all – on
Saturdays and/or Sundays until all units are cleaned. THANK
YOU, GREG!!
·
June requests
the lawn be de-thatched – Carol will contact Graham
·
Still
need input for newsletter –
o ONLY phone number to call is the new HOA phone
number (541) 226-3717
New Business:
·
Onsite manager discussion
o Tabled until Noland is here.
·
New owner in 1265
o Requested permission for a 25 lb. dog
o Permission was granted
Other
Business:
·
June had her car broken into on February 3rd.
o Reported to police
o Registration and insurance was taken
o Will advise safety concerns in newsletter
Adjournment
Meeting was
adjourned by Udie Bauer, at 6:42 p.m.
The next meeting
will be 6:00 p.m. on March 15, 2016
Minutes submitted
by: Carol Poole
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