Minutes of Meetings held on January and February, 2014
The meeting of the
Present
Noland Whaley
Marie Hinds
Dick Jessup
Udie Bauer
Diane Rivo
Joe Harris
**************
Greg Smith, visitor/now member
Tony Core, Farmers Insurance Agent (Guest speaker)
Carol Poole – Secretary/Assistant to President
Minutes from last meeting, January 21, 2014—available for review
Financials—available for review
Old Business
· Insurance issue – Tony Core, our Farmers Insurance Agent
Tony took questions to start:
o Udie asked (via request from Ron Lago) are units insured for earthquake and flood?
§ Yes, in a separate policy from homeowners. Covers inside of units for flood or earthquake.
· Technically not required to have building interior coverage.
· But, owners need to cover interior furniture and insides improvements…so individual policies highly recommended.
o Diane asked how much are we paying now for Flood &Earthquake:
§ $6492.00 per year for $7.163 million in coverage.
§ Building ordinance and law is part of our coverage, in case city requires complete re-build after flood ore earthquake to make buildings up to date with current city codes.
§ Loss of use by residents is covered in current policy.
o Diane asked if we really wanted flood and earthquake.
§ Most agreed better to have it than not to have it.
o Greg pointed out that this property is not in the flood plain, as of this date, but so close to the wetlands we should be.
§ But, it is good because flood insurance is less expensive outside of flood plain.
o Udie had a remapping question about city’s remapping.
§ Tony said our insurance is always grandfathered in with city remapping
o Tony advised Lea Wood’s newest coverage includes cyber liability
§ Protects anything owned by HOA, computers etc from identity theft
§ Protects identities of individuals, in regard to the HOA Board.
o Building policy was upped by $250,000 for building insurances because of current price of building materials, etc.
o Liability insurance is there for Board against any personal suits.
§ It is called Director and Officers Coverage.
o Coverage pricing, as exists now:
§ $4.492 million on buildings; 2.825 million on the interiors.
§ $5000 deductible for exterior; $500 per unit, for interior of units.
o Question about a tree limb dropping on vehicle at 1349, was answered
§ Damage is covered by the owner’s vehicle insurance. “Act of God”
o We have sewer and drain coverage for the common areas.
o After Tony left:
§ Diane asked how much more we are paying per year on insurance,
· $1000.00 more per year, per Noland.
· Noland states HOA had to pay the other half of yearly insurance with 60 days.
· Noland thought there was 6 months leeway, but it was only 60 days for second payment to be due.
§ Discussion will continue on bids for HOA insurance.
§ Joe asked if we should notify all residents about the fact that not necessary to have individual interior coverage.
o Most agreed that individual homeowners’ policies are wise, even with interior building coverage.
· New landscapers TruGreen
o Discussed emails from Ron and Jordan
o HOA Board wants weekly updates on what is being done.
§ Need what day they are going to be here each week and what is going to be done.
§ Need consistency on schedule of work.
o Udie mentioned he had a private contractor take care of the downed tree, etc. from storm.
§ Bill for contractor is $625.00
o Marie mentioned a limb down in her back yard cherry tree. 1277
§ Also behind 1343
o Stump removal discussed with regarding to coupon from 94.5 radio, and also a quote from Udie’s friend, Mark.
o Udie thinks that trees in the 1300 block need to come out. Breaking up driveways, overgrowing electric boxes, replace with smaller trees.
§ Take them out one at a time.
§ Noland recommended professional needs to come and assess need for trees to be removed or just pruned correctly
§ Noland will get 2 estimates for possible removal.
§ Udie can walk through with contractoors
· Udie availability, any day but Thursday.
o Landscape Committee?? Noland requested might be a good idea to determine
o LETTER/FORM to be sent to residents/owners
§ Who wants herbicide—YES or NO
· To be mailed back to HOA by April 1st for response
· May 1 too late
· Noland will ask what they are using (Roundup or what?)
o How toxic—is fertilizer toxic?
o Pricing—how much less toxic is than regular
· Ram Jack – Owner 1341 is asking for possibility of re-directing rain gutter…
o Also, there are soft spots on his flooring he would like to have explained.
· Concrete pathway-looks great; and 1309 unit added 5” concrete
o Bill was $1600 for both Meeting Room and 1309 patio
· Quarterly newsletter – completed for winter and OK’d
· Divider fence, safety and removal
o Noland will get another person to do an estimate
o Noland will review the by-laws for who is really responsible
o Mark could give us an estimate for removal and replacement (or no replacement)
· Noise problems brought up by Dick
o Greg has problems with noise and speeding by occupant of 1349
o Letter will be sent to owner and resident
· Keys-to meeting room were distributed to officers.
o There is now a lock box for storage room
New Business
· Storage room:
o Noland would like to spend some money to organize storage room for rodent removal and stuff off the floor – need shelving.
o Diane needs to replace her porch light.
§ Udie will replace her light with existing replacements in storage unit.
o Board approved money for storage room clean up.
· Letter to 1349 about noise, speed, and tree limb owner/resident too.
· Greg Smith unanimously voted to board.
Adjournment
Meeting was adjourned by Noland Whaley, President , at 7:47 p.m.
The next general meeting will be at 6:00 p.m. on March 18, 2014
Minutes submitted for Diane Rivo by: Carol Poole
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January 21, 2014 Lea Wood HOA Board Meeting
The meeting of the LEA WOOD HOME OWNERS ASSOCIATION was called to order at 6:00 p.m. by Noland Whaley, President.
Present
Noland Whaley
Marie Hinds
Dick Jessup
Sabastian Partovi
Diane Rivo
Joe Harris
Pam St Julian (visitor)
Greg Smith (visitor)
**************
Carol Poole – Secretary/Assistant to President
Minutes from last meeting, December 3, 2013, approved
Financials—Reviewed and approved
Old Business
· Reviewed the insurance issue - will still get bids.
o July will be next payment, if we stay with Farmers Insurance
o New Farmers Insurance Agent, Tony Core, will come to the next meeting—February 18th
o Noland will bring more policy information for the board to read and use to check with their insurance agents.
· New landscapers TruGreen email from Michael McCormick
o There were two complaints about leaves behind the 1300 block of condo.
o TruGreen handled it promptly. Supervisor even walked through.
o Letter will be sent out to residents about pesticides to see who wants them and who would want more work done.
· Ram Jack – Advised that foundation work completed to Dexter Dewey’s satisfaction.
· Concrete pathway to meeting room will be completed pending improved temperature and weather conditions.
New Business
· Security patrol – good idea when started
o Drive through—Sabastian and Greg brought up the fact that security is not happening properly.
o Vote to discontinue security – Approved
o Vote to make signs that state “No Trespassing” with “Video Surveillance”– Approved
· Website is up –
o Replaced old email with new email – leawoodhoa97402@gmail.com
o Minutes will be posted generically – no specific numbers or names given for privacy and resale issues.
· Quarterly newsletter suggested
o Invitation on newsletter for new residents to come to a board meeting.
§ List Board member names.
o Noise policy posted clearly on newsletter.
o Notice if owners want extra attention for landscape/lawn care, who to contact
· Noise complaint – sent letter out to all in 1200 block
o Greg Smith suggested a letter needed sent to 1300 block
o Diane asked that we put in the letter the fact that if people have a noise complaint, to notify Board Members
· Divider fence, safety and removal.
o Discussion followed who was responsible for divider fencing.
o Put new fences 5 years ago.
o Up to homeowners about divider fences.
o Noland will get someone (via Udie?) to walk thru to see if the fences are a hazard or not, or which ones really need to come down.
o Sabastian asked if a group rate might be possible for removal of dangerous fences.
o Up to board what is done about the divider fence issue.
o Dick stated that previously Ernie worked something out with fence builders.
o Safety and liability big issue, if someone gets hurts.
o Diane asked, if the fence comes down for safety reasons, does the owner have to put up a new fence? Board agreed that it would not be necessary.
o Noland will get bids to offer new fences for those that want them.
o Dick said $125-$200/per unit were the prices five years ago.
· Noland asked for reimbursement for the purchase of a shovel, stamps and envelopes. Approved
Adjournment
Meeting was adjourned by
The next general meeting will be at 6:30 p.m. on February 18, 2014
Minutes submitted for Diane Rivo by: Carol Poole
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