ALERT - Theft in the Community

Minutes of Meeting held on September 15, 2015

Minutes of Meeting held on September 15, 2015

The meeting of the LEA WOOD HOME OWNERS ASSOCIATION was called to order at 6:00 p.m. by Noland Whaley, President. 

 

Present

Noland Whaley, President (term ends 2017)

Udie Bauer, Vice-President (term ends 2016?)

Jane Dods, Secretary (term ends 2016?)

Maria Hinds, Treasurer (term ends 2016?)

Dick Jessup (term ends 2016?)

Greg Smith (term ends 2017)

Joe Harris (term ends 2017)

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Carol Poole – Assistant to the HOA

Minutes from August, 2015 – APPROVED

·         Jane requested verification of the idea of someone attending the HOA school suggestion.  

      She needed clarification as to who is doing the research.

·         Udie inquired as to the bid to dig up, and bark o’ mulch the front strip.

            First bid was $4400.00

            Dick concerned about the project

            Udie will contact 2 more contractors for their bids to help the HOA determine             best resolution

Financials for August, 2015 – APPROVED

·        Noland requests that Carol email our lawyer to reattached lien on 1361 for past due HOA fees

Old Business:

·         Annual Meeting

o   Noland recommended cookies and sodas/drinks for the meeting

o   Meeting is set for October 20, 2015 at 7 p.m. at the Market of Choice meeting room, 29^th & Willamette, Eugene

o   Announcement/Newsletter has been mailed to all owners, September 15, 2015

o   Announcement will be posted on HOA website by Friday, September 18, 2015

o   Board will meet at the at 6:30 or so, to prepare room for meeting

·         2016 Budget Review

o   Discussion of the proposed Budget for 2016, prepared by Noland Whaley

§  Gutter expense – need to replace or repair most gutter drains

§  Utilities were higher because of water issues that came up (tree roots breaking water and irrigation pipes—water leaking, over watering of grass in 2014, and a 7% fee increase by EWEB)

§  Mailbox replacement—expense estimated between $4000 & $5000.

§  There were several exterior repairs and maintenance, the condos are aging.

·         Proposed increase of $5/month in HOA fees

·         Udie motioned to pass budget with increase of $5/month/fees

·         Greg seconded

§  Proposed Budget now APPROVED to be presented with a $5/month increase in fees, effective January, 2016.

·         1353 produced letter stating approval for rental as requested by the HOA Board last month.

§  The issue is now resolved as the condo is currently up for sale

·         1341 requested his trees be examined and pruned

§  Carol will contact James Cummings Tree Service look at trees at 1341, also 1365 for an estimate.

New Business:

·         Jane proposed community (excluding the public, somehow) wide garage sale

o   Udie voiced his disapproval, stating that it is impossible to keep the garage sale a private sale within the community.

o   Tabled for discussion until April/May, 2016 board meeting.

·         Dick (1295) 1293-1295 inquired about down spouts, needs to be drained to the streets

o   Udie proposed we do 1295’s condo like 1345 in recent past (see previously mentioned gutter expenses)

·         Dick asked about the grinding of the tree roots –

o   Last estimate for grinding/demolition of tree roots was $13,000 – $17,000

o   It was pointed out that it is a matter of prioritizing financial spending for critical repairs/improvements only, at this time.

·         Noland reviewed terms of office for the Board Members

o   All officers of the Board are now within their terms, no elections are required at this time.

o   A schedule of term limits for each member will be developed by Carol

            Adjournment

Meeting was adjourned by Noland Whaley, President, at 6:40 p.m. 

The next Board meeting will be after the ANNUAL MEETING, October 20, 2015, 8-9 pm

Minutes submitted by:  Carol Poole

Notice of Monthly Fee Increase as of January 1, 2016