Minutes of Meeting held on September 15, 2015
The meeting of the LEA WOOD HOME
OWNERS ASSOCIATION was called to order at 6:00 p.m. by Noland Whaley,
President.
Present
Noland Whaley,
President (term ends 2017)
Udie Bauer, Vice-President (term
ends 2016?)
Jane Dods, Secretary (term ends
2016?)
Maria Hinds, Treasurer (term ends
2016?)
Dick Jessup (term ends 2016?)
Greg Smith (term ends 2017)
Joe Harris (term ends 2017)
-------------------------------------------------------------
Carol Poole – Assistant to the
HOA
Minutes from August, 2015 –
APPROVED
·
Jane requested verification of the idea of
someone attending the HOA school suggestion.
She needed clarification as to who is doing the research.
·
Udie inquired as to the bid to dig up, and bark
o’ mulch the front strip.
First
bid was $4400.00
Dick
concerned about the project
Udie
will contact 2 more contractors for their bids to help the HOA determine best resolution
Financials for August, 2015 – APPROVED
· Noland requests that Carol email our lawyer to
reattached lien on 1361 for past due HOA fees
Old Business:
·
Annual Meeting
o
Noland recommended cookies and sodas/drinks for
the meeting
o
Meeting is set for October 20, 2015 at 7 p.m. at
the Market of Choice meeting room, 29th & Willamette, Eugene
o
Announcement/Newsletter has been mailed to all
owners, September 15, 2015
o
Announcement will be posted on HOA website by
Friday, September 18, 2015
o
Board will meet at the at 6:30 or so, to prepare
room for meeting
·
2016 Budget Review
o
Discussion of the proposed Budget for 2016,
prepared by Noland Whaley
§
Gutter expense – need to replace or repair most
gutter drains
§
Utilities were higher because of water issues
that came up (tree roots breaking water and irrigation pipes—water leaking,
over watering of grass in 2014, and a 7% fee increase by EWEB)
§
Mailbox replacement—expense estimated between
$4000 & $5000.
§
There were several exterior repairs and
maintenance, the condos are aging.
·
Proposed increase of $5/month in HOA fees
·
Udie motioned to pass budget with increase of
$5/month/fees
·
Greg seconded
§
Proposed Budget now APPROVED to be presented
with a $5/month increase in fees, effective January, 2016.
·
1353 produced letter stating approval for rental
as requested by the HOA Board last month.
§
The issue is now resolved as the condo is currently
up for sale
·
1341 requested his trees be examined and pruned
§ Carol
will contact James Cummings Tree Service look at trees at 1341, also 1365 for
an estimate.
New Business:
·
Jane proposed community (excluding the public,
somehow) wide garage sale
o
Udie voiced his disapproval, stating that it is
impossible to keep the garage sale a private sale within the community.
o
Tabled for discussion until April/May, 2016 board
meeting.
·
Dick (1295) 1293-1295 inquired about down
spouts, needs to be drained to the streets
o
Udie proposed we do 1295’s condo like 1345 in
recent past (see previously mentioned gutter expenses)
·
Dick asked about the grinding of the tree roots –
o
Last estimate for grinding/demolition of tree
roots was $13,000 – $17,000
o
It was pointed out that it is a matter of
prioritizing financial spending for critical repairs/improvements only, at this
time.
·
Noland reviewed terms of office for the Board
Members
o
All officers of the Board are now within their
terms, no elections are required at this time.
o
A schedule of term limits for each member will
be developed by Carol
Adjournment
Meeting was adjourned by Noland Whaley, President, at 6:40
p.m.
The next Board
meeting will be after the ANNUAL MEETING, October 20, 2015, 8-9 pm
Minutes submitted by:
Carol Poole
