Minutes of Meeting held on October 20, 2015
ANNUAL MEETING
The annual meeting of the LEA WOOD HOME OWNERS ASSOCIATION was called to order at 7:00 p.m. by Noland Whaley, President.
Present
Noland Whaley, President
Udie Bauer, Vice-President
Marie Hinds, Treasurer
Jane Dods, Secretary
Joe Harris
Greg Smith
Dick Jessup
Other residents of the community
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Carol Poole – Assistant to the HOA
Welcome and Introductions
o Noland welcomed the guests and introduced the Board and Board Assistant
Budget and New Fees Discussion
· Noland went over the projected budget, exterior painting is coming up, gutters, trees, mailboxes
o Rate increased
§ Question about the amount for landscaping increase, Noland explained the reason.
§ Question about the utilities, water is adjusted, EWEB work.
§ Repairs expense due to foundation repair on 1343 unit.
§ There are no assessments at Lea Wood like other HOAs
Improvements & Concerns of Residents
· Foundations repairs have been expensive to the Budget
· Downspout repair and fixing drainage is a continuing expense
· Stump removal
o Major cost of removal, what to do with the stumps, first estimate is $13,000-$17,000 because of the plumbing and concrete repair required for each removal
o Board hesitant to use chemicals to rot the stumps—how bad are the chemicals?
· Suggestion for newsletter need to have residents check dry rot in upper decks. Check partitions
· Resident at 1339 needs deck railing fixed, and 1337-1339 need stairwell railing repaired.
· Digging for irrigation replanted grass seed…didn’t level it out and didn’t seed it correctly need to contact Graham Landscape and Design about that area.
· Parking strip to have bark o mulch
o Estimate is high, need more estimates and time
· Graham Landscape and Design took care of the strip across from Jane’s deck.
· Board needs more input A suggestion was made that there be a message phone established for the Board, and checked daily
o All approved of this suggestion.
o Board will do research and establish a phone to call for concerns and suggestions
· Need to contact Graham Landscape and Design’s about use of weed killers, moss killers.
· Earthquake preparedness—storage unit for tools to help each other.
§ Question of liability
· Steps/Stairs by Unit 1319 chewed up by critters?
o It was determined that units that face the south, stairwell carpets deteriorate because of sun damage and decay
o It was suggested that eventually the stairwells need carpet replaced. Astro-turf?
· Property tax has increased. Discussion followed
· The safety extension for gutter cleaning will be installed in mid-November.
· Gutters will be cleaned when trees are bare.
· Mailboxes are being considered soon, Noland will check for better pricing.
Closing of full portion of the Annual Meeting
o Approval of meeting place, the Board will use it next year
o The refreshments were good
Meeting Adjourned at 7:55 p.m.
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Regular Board Meeting
(After Annual Meeting)
The meeting of the LEA WOOD HOME OWNERS ASSOCIATION was called to order at 8:00 p.m. by Noland Whaley, President.
Present
Noland Whaley, President
Udie Bauer, Vice-President
Marie Hinds, Treasurer
Jane Dods, Secretary
Joe Harris
Greg Smith
Dick Jessup
June Grubbs, potential Board member
Minutes from September, 2015 meeting -- APPROVED
Financials for September, 2015 -- APPROVED
Old Business:
· June Grubbs is willing to be a Board Member, a motion was made by Dick, seconded by Udie
o June is appointed to the Board by unanimous Board approval
· Officers will remain the same for 2016
· Tree pruning on trees from 1341 - APPROVED
· 1283-1285 drainage repair – APPROVED Udie will notify Mark
New Business:
· Stump by 1329 – Dick says that driveway is in bad shape, liability concerns
o Need bids to fix it.
o Agreed to get more bids
o Udie said that we have Mark’s bid, but he will get two other bids.
o Will vote at the next meeting
· A resident has a complaint about a rotting spot on lawn (unit number purposely not noted because of these issues)
o Emails from resident read to Board because of profane language and intimated threats
o Rotten spot of the lawn could be from the squirrels or tree roots there
§ Will contact landscapers about issue.
o It was suggested that the Board send the defamatory emails from resident to the attorney, and find out what are the options when dealing with this resident?
§ Should we contact the police?
§ Board suggests that we report this to the parents and the police.
§ Board’s final decision is to contact attorney, and go from there.
Udie will not attend next month’s meeting.
Adjournment
Meeting was adjourned by Noland Whaley, President, at 8:28 p.m.
The next meeting will be 6:00 p.m. on November 17, 2015
Minutes submitted by: Carol Poole
