Minutes of Meeting held on June 21, 2016
The meeting of the LEA
WOOD HOME OWNERS ASSOCIATION was called to order at 6:05 p.m. by Noland Whaley,
President.
Present
Noland
Whaley, President
Marie
Hinds, Treasurer
Jane
Dods, Secretary
Greg
Smith
June
Grubbs
Dick
Jessup
Joe
Harris
Udie Bauer, Vice-President, (Absent)
-------------------------------------------------------------
Carol Poole – Assistant
to the HOA
Minutes
from May, 2016 meeting – APPROVED
Financials
for May, 2016 – APPROVED
Old Business:
·
Street light issue update-
o In process, should be done by the next meeting
·
1259 - Hornet’s nest in soffits
o $85 to repair -
Approved
o Carol will notify Sebring
·
1325 – Repair list of what needs to done for
approval of loan
o Mark Sebring, contractor, preliminary list $1019.00
§ HOA will pay this repair cost
o However, another portion of the repairs needed to sell
condo require roof framing replacement, new shingles, plywood, and mold removal
(caused by insulation covering the existing soffit vents)
§ Cost of this repair is $2290…Board determined it will
assist owner with 50% of this repair cost ($1145).
§ Carol will send email to owner notifying of the decision
of the Board.
·
Thatching bid – Front lawns only, $782—Board
Approved, Carol will email approval.
·
Gutter cleaning bids – Board Approved Alpha
Roof Care at $2080.00
o Carol will notify Alpha Roof Care of the Board’s
decision.
New Business:
·
Roof
Vents
o Current roof vents were code when condos were
built in 1978
§ New codes suggest additional vents to help
resist mold
o HOA Attorney Brian Cox says HOA is NOT
responsible for these additional vents
§ It is considered an upgrade, not maintenance
o Newsletter to be sent out in August, to
notify of vents and mold, to suggest checking attics
·
New
parking line striping needs to be done on both parking areas of 1200 and 1300
o June Grubbs volunteered to paint them, just
need white reflective paint
o Noland volunteered to pick up the paint.
·
Condo
Questionnaire Fee –
o Every sale of a condo in the community
requires a “Condo Questionnaire” to be completed by the HOA for the Title
company or loan officer.
o It requires at least one hour of time to
complete
o Each questionnaire is different so there is
no way to streamline this process
o Most HOA’s charge a fee to the owner for
completing this questionnaire
§ Fees are anywhere from $50 to $250 per sale,
per online research
o It was suggested that Lea Wood HOA will
charge a fee of $50 per sale, starting in July
§ This fee will either be added to the owner’s
dues, or paid by the owner at closing
§ This suggestion was approved by the Board
§ In the last month, Carol has filled out 5
questionnaires.
·
The Board
determined to compensate Carol by her paying $250 for her time
·
President
Noland Whaley is moving out of the community very soon.
o Who will be interim President?
§ Recommended for Udie as Interim President
§ Recommended for Greg as Interim Vice-President
§ Will discuss next month when Udie is at the
meeting.
·
Owner’s
decks and patios
o HOA Attorney Brian Cox says the HOA IS
responsible for maintenance of the deck and patio
Other Business:
·
June
Grubbs will not be at the next meeting
·
Jane
was contacted by another owner, stating water flooding from different
unit. Jane was concerned on how to
handle it in the future.
Adjournment
Meeting was
adjourned by Noland Whaley at 7:03 p.m.
The next meeting
will be 6:00 p.m. on July 19, 2016
Minutes submitted
by: Carol Poole
