Welcome to our community of 52 condominium homes, adjacent to Amazon Creek and the Gudukut Wetland. We take pride in maintaining the appearance of our grounds and exterior of buildings; residents contribute monthly dues for this purpose and volunteer as Board members to take care of tasks such as hiring the vendors who service our community, set the monthly dues, and the guidelines for community living.
October 31, 2015
October 22, 2015
Minutes of Meeting held on September 15, 2015
The meeting of the LEA WOOD HOME
OWNERS ASSOCIATION was called to order at 6:00 p.m. by Noland Whaley,
President.
Present
Noland Whaley,
President (term ends 2017)
Udie Bauer, Vice-President (term
ends 2016?)
Jane Dods, Secretary (term ends
2016?)
Maria Hinds, Treasurer (term ends
2016?)
Dick Jessup (term ends 2016?)
Greg Smith (term ends 2017)
Joe Harris (term ends 2017)
-------------------------------------------------------------
Carol Poole – Assistant to the
HOA
Minutes from August, 2015 –
APPROVED
·
Jane requested verification of the idea of
someone attending the HOA school suggestion.
She needed clarification as to who is doing the research.
·
Udie inquired as to the bid to dig up, and bark
o’ mulch the front strip.
First
bid was $4400.00
Dick
concerned about the project
Udie
will contact 2 more contractors for their bids to help the HOA determine best resolution
Financials for August, 2015 – APPROVED
· Noland requests that Carol email our lawyer to
reattached lien on 1361 for past due HOA fees
Old Business:
·
Annual Meeting
o
Noland recommended cookies and sodas/drinks for
the meeting
o
Meeting is set for October 20, 2015 at 7 p.m. at
the Market of Choice meeting room, 29th & Willamette, Eugene
o
Announcement/Newsletter has been mailed to all
owners, September 15, 2015
o
Announcement will be posted on HOA website by
Friday, September 18, 2015
o
Board will meet at the at 6:30 or so, to prepare
room for meeting
·
2016 Budget Review
o
Discussion of the proposed Budget for 2016,
prepared by Noland Whaley
§
Gutter expense – need to replace or repair most
gutter drains
§
Utilities were higher because of water issues
that came up (tree roots breaking water and irrigation pipes—water leaking,
over watering of grass in 2014, and a 7% fee increase by EWEB)
§
Mailbox replacement—expense estimated between
$4000 & $5000.
§
There were several exterior repairs and
maintenance, the condos are aging.
·
Proposed increase of $5/month in HOA fees
·
Udie motioned to pass budget with increase of
$5/month/fees
·
Greg seconded
§
Proposed Budget now APPROVED to be presented
with a $5/month increase in fees, effective January, 2016.
·
1353 produced letter stating approval for rental
as requested by the HOA Board last month.
§
The issue is now resolved as the condo is currently
up for sale
·
1341 requested his trees be examined and pruned
§ Carol
will contact James Cummings Tree Service look at trees at 1341, also 1365 for
an estimate.
New Business:
·
Jane proposed community (excluding the public,
somehow) wide garage sale
o
Udie voiced his disapproval, stating that it is
impossible to keep the garage sale a private sale within the community.
o
Tabled for discussion until April/May, 2016 board
meeting.
·
Dick (1295) 1293-1295 inquired about down
spouts, needs to be drained to the streets
o
Udie proposed we do 1295’s condo like 1345 in
recent past (see previously mentioned gutter expenses)
·
Dick asked about the grinding of the tree roots –
o
Last estimate for grinding/demolition of tree
roots was $13,000 – $17,000
o
It was pointed out that it is a matter of
prioritizing financial spending for critical repairs/improvements only, at this
time.
·
Noland reviewed terms of office for the Board
Members
o
All officers of the Board are now within their
terms, no elections are required at this time.
o
A schedule of term limits for each member will
be developed by Carol
Adjournment
Meeting was adjourned by Noland Whaley, President, at 6:40
p.m.
The next Board
meeting will be after the ANNUAL MEETING, October 20, 2015, 8-9 pm
Minutes submitted by:
Carol Poole
October 12, 2015
September 16, 2015
Minutes of Meeting held on August 18, 2015
The meeting of the LEA WOOD HOME
OWNERS ASSOCIATION was called to order at 6:00 p.m. by Noland Whaley,
President.
Present
Noland Whaley,
President
Udie Bauer, Vice-President
Jane Dods, Secretary
Maria Hinds, Treasurer
Dick Jessup
Greg Smith
Joe Harris, (Absent)
Alex McKenzie, new resident at
1315 (Visitor)
-------------------------------------------------------------
Carol Poole – Assistant to the
HOA
Minutes from July, 2015 –
APPROVED
Financials for July, 2015 –
APPROVED
Old Business:
·
1353 – The tenant with the barking dogs has
vacated the unit.
o
The historic letter from the Board giving
permission to rent must be produced by current owner, in order to re-rent the
unit.
§
The Board has no record of a letter being given
to the current owner giving them permission to rent the unit.
·
1365 – A car was ‘broken’ into, (keys were in
the ignition, purse on front seat).
§
The victim got most of her possessions returned
to her.
New Business:
·
Noland suggested sending someone to a HOA School/class in
Portland.
o Who would be interested in
attending the class?
§ Jane is willing to do the
research
·
1345 -- Owner requested externally mounted surveillance camera
on his unit.
o It was unanimously approved
o Email to be sent to owner
stating approval
·
An inquiry was made as to whether there seemed
to be any increased activity/street traffic to the 1300 block. There had been one complaint of increased
traffic.
o
Activities were deemed normal for traffic to end
of the community street by those Board members who live there.
·
2016 Budget – Noland is working on it
·
Dwain – contractor will do the dry rot repair on Jane’s post.
·
Does the Board want the Graham Landscapers to remove the
front patch of dead grass, and put down bark o mulch?
o Udie will contact them to
see their best solution recommendation
o Board will decide on
completion of this when estimate is submitted
·
Jane said that the grass patch (not the community’s property)
near the Amazon needs to be mowed.
o Graffiti and homeless in
that area
o Lea Wood property includes
very small triangle across the canal
o City is not doing any more
upkeep
·
Jane -1333 has request to install a solo tube in her unit
o Letter of approval for
improvement and water liability will be mailed to Jane
·
Annual Meeting
o Market of Choice is
chosen. Need to firm up reservation
o The meeting will be the 2nd
or 3rd week of October on a Tuesday night
·
Request was made to put in Jane’s phone number in the newsletter
in regards to setting up a pet care co-op
·
Dick wants to verify the membership rules to see if Jane’s
taking over Diane's position needs to be approved, or it is just that she will
serve out Diane’s term.
Adjournment
Meeting was adjourned by Noland
Whaley, President, at 6:47 p.m.
The next meeting will be the September
15, 2015 at 6:00 p.m.
Minutes submitted by: Carol Poole
August 20, 2015
Minutes of Meeting held on July 21, 2015
The meeting of the LEA WOOD HOME
OWNERS ASSOCIATION was called to order at 6:00 p.m. by Noland Whaley,
President.
Present
Noland Whaley,
President
Udie Bauer, Vice-President
Maria Hinds, Treasurer
Dick Jessup
Joe Harris
Greg Smith
Jane Dods, Secretary (Absent)
-------------------------------------------------------------
Carol Poole – Assistant to the
HOA
Minutes from June, 2015 –
APPROVED
Financials for June, 2015 – APPROVED
Old Business:
·
Irrigation bill
o
Udie discussed the bill…project is completed
·
Contractor’s (Dwain Murphree) bill
o
Udie reports little patches of dry rot, the
sprinkler hitting buildings possibly
o
Ivy away from building
o
Blackberry bushes in vacant units yard
o
Will have 1307 contact Dwain individually for
flooring
·
Gutter Work
o
Ron Lago’s report:
o
Udie submitted Cutting Edge’s completion report,
and bill
§
There is a need for permanent safety hooks for
all future work
§
Drain baskets need to be replaced in some
§
Some drains are plugged, Udie recommended having
the drains unplugged on a building by building basis, to keep the cost down
§
Noland discussed budget allowance and preparing
for Annual Budget 2016
·
Annual meeting –
o
Market of Choice? Noland says it is big enough
o
EWEB is no longer offering free community space
o
Udie will check Camp Harlow
·
Parking at the 1300 block – violations still
happening
o
More Warning signs to place on vehicles were
distributed to the Board
New Business:
·
Complaints
o
Complaints/emails from 1301 discussed
o
Letter has been sent to 1353 about dog(s) barking-
§
Another letter is required
§
Greg gave us a report
·
Renter doesn’t care/attitude issue
·
Renter has 2 dogs, HOA rules allow only one
·
Dick asked about the field next to 1300 block.
He is concerned it is a fire hazard
o
Udie will find out from the City about fire
hazard, but it is a protected wetland
·
Rentals issues
o
HOA has the right to demand that any sale must
be to an owner to be owner occupied
o
Many recent inquiries about purchasing a condo
(as a rental)
o
Per HOA rules, condos must be purchased as
“owner occupied”.
§
After 18 months, owner may submit request to HOA
to be turned into a rental.
§
BUT, it is subject to HOA approval…it can be
denied
Adjournment
Meeting was adjourned by Noland
Whaley, President, at 6:45 p.m.
The next meeting will be the August
18, 2015 at 6:00 p.m.
Minutes submitted by: Carol Poole
August 6, 2015
July 22, 2015
Minutes of Meeting held on June 16, 2015
The meeting of the LEA WOOD HOME
OWNERS ASSOCIATION was called to order at 6:00 p.m. by Noland Whaley,
President.
Present
Noland Whaley,
President
Udie Bauer, Vice-President
Maria Hinds, Treasurer (added:
amended)
Dick Jessup
Joe Harris
Greg Smith
Jane Dods
Diane Rivo, Secretary (Absent)
Dwain Murphee, Visitor
-------------------------------------------------------------
Carol Poole – Secretary/Assistant
to the HOA
Minutes from April, 2015 – APPROVED
Financials for April, 2015 –
APRROVED
New visitors announced and
welcomed
o
Dwain
Murphee, general contractor, potential maintenance person
§
Noland requests forecasting of projects
·
Small projects things under $500.00
·
Someone that the residents could contact if
there are issues
§
Dwain, recommended gutter contractor for
downspouts
·
Railings need sanding and painting
·
Vents cleaned
·
Partitions might have dry rot
§
$40/hour plus material
§
Light electrical
§
Noland requests Dwain’s email for reference
§
Letting people know that he will be walking
around
§
Newsletter will note his number as our
maintenance man
§
Approved 6 hours to walk through for him 6
hrs/$40 per=$240
Old Business:
·
Gutter Bids
o
Four bids for gutter work
§
Flush the downspouts
§
Clean the gutters and roofs
o
1300’s need it more than 1200’s units
o
Recommend tweaking the bid
§
Noland suggests having the contractor do
1347-1353 first
·
Then see how they do, afterwards deal with the
downspouts
·
Prioritize ones that needed for the hard line
for each block of units.
·
Funds are going to be tight
o
Board approved going with Cutting Edge
§
Ron and Greg will deal with the contractor and
discuss with him what we want.
·
Parking at the 1300 block – violations
o
Noland/Carol will write up a warning to post on
the windshield of violators
o
Enable Ron to post was he sees fit, for
overnighters only
§
Photo of vehicles in violation
§
10 p.m. to 6 p.m. important quiet time
·
Newsletter –
o
Jane recommended cat co-op vacation care for
residents…possible shared care for people with cats.
New Business:
·
Annual Meeting
o
Carol check EWEB building
o
October 13, 14, 15 - 21, 22
o
Udie will check Camp Harlow
·
Complaints
o
Noise 8 a.m. - 6 p.m.
o
Construction project
o
Excessive noise
o
Dog barking
o
Dog waste
o
Garbage bins are not removed to appropriate bin
§
Ron will contact Apex for damages
·
Rentals issues
o
Lawyer input with where are we with Rental
issues
o
Letter to send draft
o
Owners renting without Board Approval
§
Percentage of homes that have to be owned
§
1353 not approved for rental
·
Diane Rivo has been absent for 5 meetings
o
Greg motioned to vote Diane off the Board
o
Seconded and APPROVED
o
Letter in the mail
·
Udie recommended Jane Dods for Secretary,
replacing Diane
o
Seconded and APPROVED
·
Landscaping
o
Udie recommend with go Graham Landscaping for
lawn work as well as irrigational
o
Udie will contact Graham for a bid on lawn care,
see when they can start and then
o
$1300/month now so something similar
o
Notice to Dan – 30 days’ notice required
·
Jane notified the Board she will not be here for
the next meeting
Adjournment
Meeting was adjourned by Noland
Whaley, President, at 7:02 p.m.
The next meeting will be the July
21, 2015 at 6:00 p.m.
Minutes submitted by: Carol Poole
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