Minutes of Meeting held on June and May, 2014
June 17, 2014 Lea Wood HOA Board Meeting
The meeting of the LEA WOOD HOME OWNERS ASSOCIATION was called to order
at
6:00 p.m. by Noland Whaley, President.
Present
Noland Whaley
Udie Bauer
Marie Hinds
Dick Jessup
Joe Harris
Greg Smith
Diane Rivo (Absent)
Sabastian Partovi (Absent)
Carol Poole – Secretary/Assistant to the HOA
Minutes from May 20, 2014 meeting. Approved
Financials—May 20, 2014 went over
financials.
Approved fence billing will be on
June’s billing. Financials approved.
Old
Business:
·
Lawyer – Liens are underway for 1361 and
1359.
o
Charge is $100/hour for his legal assistant,
Darleen McKenna.
·
Budget – Need to slow down spending, already $3000
-$4000 beyond the budgeted items.
·
New Bank Account – Noland advised of the banking
information.
o
Udie might go into OCCU to set up the
account. Noland advised Udie to contact
Bottom Line for more information
·
Sprinkler Program
o
Noland wants a schedule for irrigation
o
MOTION to get into Graham’s rotation for future
irrigation- APPROVED
o
Two men did all of it in 5 hours.
o
Carol will contact to set up to be on their
schedule for Graham’s in the future
·
Tree Stumps
o
Budget is stretching thin at this time.
o
Tabling tree stumps until October
o
Udie presented an estimate for Mark for stump
removal for only two of the existing stumps.
All trees were around water, electric, cable. Udie talked to EWEB about the stump
removal. EWEB would shut down power and
also replace power box.
o
After grind it, they would apply chemical that
would be only absorbed by the tree roots and it would kill the root. Can the Board kill the roots themselves?
o
Joe brought up the issue of replanting, the
consensus is that trees will not be replanted in the same location.
o
MOTION to table tree stump removal until
October.
·
Bark/budget
o
Rexxius is $2900
o
Lane Forest Products $2950
o
Still have funds to do the bark…depends on which
areas and how much
o
Udie said that Dan (the landscaper) requested we
don’t do the bark yet because he isn’t done with the weeding and area
preparation
o
Question of walk through to see about the bark
and drainage issue. Udie will check with
Dan to see about elevation of bark or blocking off bark run-off.
o
We will check with him again next month.
New Business:
·
Parking letter sent to 1267, advised the owner
of parking rules—no blocking of sidewalk.
·
Dish location requested - 1253, 1255, 1257
o
Need to mount a post to the rail of their deck
o
Must be on their property
o
Carol will help write list of rules of location
for dish
o
Noland said he gave them some instructions
o
MOTION to pay for relocation of dish- approved
·
Spiders- 1253
o
Question about spiders
o
It’s an owner’s responsibility because it is an
interior responsibility
Other
Business:
·
Joe had a question about 10’ property line for
upstairs units.
o
It is his area, but the landscape company
maintains the exterior.
o
Joe can actually use his yard as he sees fit…notifying
the landscape company.
·
Speed Limit issue discussed, because of the
little boy riding his bike in the cul de sac
·
Dry Erase board purchase approved for Meeting
Room to help keep track of upcoming projects, and needed upgrades or scheduled
work for landscaping, etc.
Adjournment
Meeting was adjourned by Noland Whaley, President,
at 6:50 p.m.
The next general meeting will be at 6:00 p.m. on July
15, 2014
Minutes submitted for Diane Rivo by: Carol Poole
========================================================
May 20, 2014 Lea Wood HOA Board Meeting
The meeting of the LEA WOOD HOME OWNERS ASSOCIATION was called to order at
6:00 p.m. by Noland Whaley, President.
Present
Noland Whaley
Udie Bauer
Marie Hinds
Diane Rivo
Dick Jessup
Joe Harris
Greg Smith
*************
Carol Poole – Secretary/Assistant to the HOA
Minutes from April 15, 2014 meeting.
Diane (who was absent last meeting) checked 2 items on last month’s minutes. We will discuss further in meeting.
Reviewed and approved
Financials—went over financials. Financials approved
Old Business:
Tree Removal—One major complaint, but the arborist and Udie explain the reasons for removal.
o Posting more information in the future?
o More pruning and limb removal for the summer
· Privacy Fences: Repair/replace
o In the process…posts in place, must set.
o Owner’s email – ambiguous wording in the CCNRs about who is responsible to pay
· Owner agreed to not be reimbursed
New Business:
Lawyer:
o Fencing legal question: Ron’s Email
§ See information above under Privacy Fences
§ Why did the old board have the people buy their fences
· In CCNRs it saying party wall=party fence
· HOA is still responsible for outside.
· Lawyer did say it was up to us to decide how to proceed either to make them pay or the HOA pays.
o Past Due Fees issue
§ 1361 liens on property, 1359 liens on property
§ It’s a legal step to force foreclosure
§ MOTION to proceed with lien on properties was issued, seconded and approved.
§ Noland will see lawyer tomorrow at 4 p.m. and begin the process.
· Banking/Savings/Checking
o Banking is feasible wherever we want
o MOTION made, seconded and passed to change banking and savings
to Oregon Community Credit Union
· Tree stump killing and grinding
o Udie gave a name of A-1 Ron’s Stump Removal to get estimate.
o Some concrete needs to be redone
o Have to kill the stump and wait for 1-3 months for treatment before stumps can be removed.
o Noland requested calling A-1 to see our options, how they will ‘kill’ the tree, green option, etc.
o Udie will call the service and have them give us a bid and give us more information to see which is best way to kill stump.
· New Landscapers
o Dan was out on Friday, raking, weeding will be done by hand.
o Give them some time to show whether there will be complaints
o Dan is going to go to each resident about gardening
o Noland wants us to discuss further next meeting.
· Bark o mulch—
o Rexxius – $2875, first bid
o Lane Forest Products – ground cover of some sort.
o Next month – send out letter 2 week notice letter letting people know about bark being added
· New resident 1367
Other Business:
Garage Sale – Diane wanted to know---we will wait to see if anyone will request it
o Cat issue – Udie said that there was a complaint at about a cat on the loose.
o Also, dog being off the lead
o Noland said we are not a pet policing Board.
· More landscaping questions.
o Dick brought up TruGreen prorated their month, why should Dan Reese have to do the extra work, edging, irrigation can’t get it up to snuff in a month or two.
o Dick has ivy against the building. No room for bark o’ mulch
o Noland says, there will be a walk thru to decide whether there will be bark on each unit or a per person need.
o Grading needs to be done because of drainage. All land care is HOA responsible.
o Irrigation will be done Dan, but repair is up to HOA
o Tree behind 1323, another tree that needs to be removed.
o Fall for trimming trees.
o Noland says the trees need to be assessed yearly.
Adjournment
Meeting was adjourned by Noland Whaley, President, at 7:05 p.m.
The next general meeting will be at 6:00 p.m. on June 17, 2014
Minutes submitted for Diane Rivo by: Carol Poole
========================================================
