About our HOA

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Eugene, Oregon, United States
Lea Wood is a community of 52 condominium units in west Eugene, located off City View Street and bordered by Amazon Creek on the north, and the Gudukut wetland on the south. A Board of 9 Volunteer members administer the Home Owners Association. Monthly meetings take place on the 3rd Tuesday of the month (usually) and the annual meeting takes place in September. Alternative spellings found are LeaWood, Leawood, and Lea Wood ... but as long as it's followed by HOA and is in Eugene, that's us! Contact the Board at: leawoodhoa97402@gmail.com

June 23, 2015

Minutes of Meeting held on May 19, 2015


The meeting of the LEA WOOD HOME OWNERS ASSOCIATION was called to order at 6:00 p.m. by Noland Whaley, President. 
 
Present
Noland Whaley, President
Udie Bauer, Vice-President
Maria Hinds, Treasurer (added: amended)
Dick Jessup
Joe Harris 
Greg Smith
Diane Rivo, Secretary (Absent)
Jane Dods, Visitor
John Van Cleeve, Visitor
------------------------------------------------------------- 
Carol Poole – Secretary/Assistant to the HOA
 
Minutes from April, 2015 – APPROVED
Financials for April, 2015 – APRROVED

New visitors announced and welcomed
·         John Van Cleave, representing 1315 property which is being prepared for sale, went over the breakdown of repairs needed to make the unit qualified for a loan to sell.
o   Board discussed and approved the issues that needed to be paid for the HOA Board.
o   It was decided that the Board would pay those repairs required by the HOA

Old Business:

·         Noland again brought up the fact that he wished to resign as President.
o   He just doesn’t have the time to respond to all the complaints and issues.
o   Handyman/Property Manager person discussed again.
§  Greg was going to discuss with resident, Ron Lago, possibility of him overseeing work
§  Joe was going to contact friend that might be interested in the job.

·         Irrigation issue at front of properties
o   Udie discussed the information he received on best way to deal with issue
o   It was voted on and approved to turn off the water to the front strip of the properties.
o   The other issues with the irrigation are being dealt with by Graham Landscape

·         Gutters and Roofs need cleaning
o   Discussion into who would look into getting new roofers
o   Ron Lago was recommended, Greg will contact about requesting bids for roofers

·         Newsletter -- Jane mentioned an interest in taking over the job of newsletter preparer

·         Discussion of how many meetings a Board Member can miss without being eliminated from the Board.
o   Issue was not resolved.

New Business:

·         Dick nominated Jane Dods as a new member of the Board
o   Board voted and approved Jane Dods as new Board Member

·         Dog off leash – complaints
o   Was discussed how to address the issue
o   Warning letters suggested

Adjournment

Meeting was adjourned by Noland Whaley, President, at 6:45 p.m. 
The next meeting will be the June 16, 2015 at 6:00 p.m.
Minutes submitted for Diane Rivo by:  Carol Poole

May 24, 2015

Minutes of Meeting held on April 21, 2015


The meeting of the LEA WOOD HOME OWNERS ASSOCIATION was called to order at 6:00 p.m. by Noland Whaley, President. 

Present
Noland Whaley, President
Udie Bauer, Vice-President
Marie Hinds, Treasurer
Dick Jessup
Joe Harris 
Greg Smith
Diane Rivo, Secretary (Absent)
------------------------------------------------------------- 
Carol Poole – Secretary/Assistant to the HOA

Minutes from April, 2015 – APPROVED
Financials for April, 2015 – APPROVED
·         Noland will check on 1361 for past dues (possible sale).
o   Udie says that the bank is dealing with the unit…but, we need to verify what the status is of the unit.

Old Business:

Landscapers –
·         Directional mowing needs required, landscapers need to change to eliminate ruts
·         Blowing debris down the stairways not up the stairways

Handyman –
·         No communication from handyman.
·         Suggestion for an ad on Craig’s List for a Handyman advisor that can do walk thrus and tell the Board what needs to be done, so that it can be put out for bids.
·         No resolution at this time

Replacing Mailboxes –
·         Noland priced mailboxes - $2100 - $2500 per unit for just the equipment.  Concrete and installation will be extra
·         Noland requests that we put off this for next year’s budget, because of sprinkler pipe problems and Ramjack expense this year.     
  
New Business:

New Sprinkler System Issue –
·         Matt Rivers, Udie contacted a concrete sidewalk guy
·         Udie is handling the contacts. 
·         EWEB may take out the trees causing the issues.  Area between street and sidewalk.
·         Issue with meter valves, Noland recommends that we request they go ahead and replace the valves, and let the strip dry up. 
·         Udie will get pricing and better understanding of what is required to make repairs for the future

1259 – Water Damage repair
·         Sabastian getting estimates for repair, so we are pending the estimate on the repairs on that repair.

Other Business:

Dog off leash
·         Noland will talk to the owner and show the complaint email, as a warning.

Gutters need cleaning 1353, 1359-1361
·         Need exact addresses.  Moss is starting on a unit (need addresses) 1323 1325 1353
·         Carol will contact Bonn Roofing to fix the issues

Newsletter – Suggested Items for Spring Newsletter~
·         Tabled until next meeting
·         Bring ideas for items for newsletter


Adjournment

Meeting was adjourned by Noland Whaley, President, at 6:32 p.m. 
The next meeting will be the May 19, 2015 at 6:00 p.m.
Minutes submitted for Diane Rivo by:  Carol Poole

April 28, 2015

Minutes of Meeting held on March 17, 2015



The meeting of the LEA WOOD HOME OWNERS ASSOCIATION was called to order at 5:58 p.m. by Udie Bauer, Vice-President. 
Present  
Udie Bauer, Vice-President 
Marie Hinds, Treasurer 
Dick Jessup
Joe Harris 
Greg Smith
Noland Whaley, President (Absent)
Diane Rivo, Secretary (Absent)
------------------------------------------------------------- 
Carol Poole – Secretary/Assistant to the HOA
Elna Bauer, Visitor
Minutes from February, 2015 – APPROVED
Financials for February, 2015 – APPROVED

Old Business:

      Landscaper issues –
§  Greg said that Dan is doing the best he can
§  Dan has brain damage and is developing severe dementia
§  Udie says Dan/Mitch needs to reverse mower because of ruts
§  Greg talked to Mitch (Dan’s son) to improve services

      Speed bump –
§  Noland priced:  $225 for speed bumps (2)
§  Udie requested a vote
o   Board voted NO on speed bumps

      Handyman
§  Contractor contacted Udie, canceled Saturday walk around. 
§  But, told Udie he would walk through on his own on Monday, and take photos, and make recommendations.
  
      Pressure Washers
§  1311- The pressure washer used Udies’s water also with little difference to the monthly water bill.  Discussion held
§  Board approved of reimbursement for this unit for $10.00 off one month’s fee.
New Business:

      Replacing the mailboxes - 
§  Board wants to go ahead, and have Noland price the units

      Bad tenants – 1349
§  Letter from owner was read by the Board
§  Owner stated that his Property Management firm had gone out of business.  And, any further infractions should be reported directly to him.  He requested the Board call his cell phone, directly
§  Greg advised that one of the tenants has moved, that the tenant felt “threatened”.  So far there has been no further issues at this time.
o   Greg was ready to move, but his condo is devalued because of rentals in the complex

      Sprinklers
§  Dan, with Graham Landscape Design, will call Udie when they are going to turn it on the sprinklers for the season, but he advised Udie that they will be watching the weather and dryness factor, also.


Adjournment

Meeting was adjourned by Udie Bauer, Vice-President, at 6:20 p.m. 
The next meeting will be the April 21, 2015 at 6:00 p.m.

Minutes submitted for Diane Rivo by:  Carol Poole

March 20, 2015


Minutes of Meeting held on February 17, 2015


The meeting of the LEA WOOD HOME OWNERS ASSOCIATION was called to order at 6:05 p.m. by Noland Whaley, President. 
 
Present  
Noland Whaley, President 
Udie Bauer, Vice-President 
Marie Hinds, Treasurer 
Dick Jessup
Joe Harris 
Greg Smith
Diane Rivo, Secretary (Absent)
------------------------------------------------------------- 
Carol Poole – Secretary/Assistant to the HOA 
 
Minutes from January, 2015 – APPROVED
Financials for January, 2015 – APPROVED

Old Business:

      Landscaper issues – Greg recommended that we have Mitch (Dan’s son) come to a Board meeting, or someone talk to him personally. o Landscaper Dan is facing medical issues so son is taking over gradually o Let Mitch come to the meeting?
o   Major issue is they are not taking care of the trimmings and the limbs properly. § They are throwing them into the creek

      1367 OK with splitting cost of RamJack for foundation repair

      Speed bumps – Noland will check on pricing


New Business:

            Noland says he wants to step down as President –
o   Too many complaint calls to his cell
o   Too many calls, repairs, bids for works         
o   We need an “Ernie”/Handyman
§  HOA Management not available in Eugene/Springfield
·         Udie will talk to his friend
·         Greg has a friend that might be able to be the handyman
o   Tasks for Handyman
§  Calls to make an appointments with contractors/service people
§  Small tasks…handy man work
§  Field calls from owners/tenants
§  Help owners/tenants
§  Noland knows a retired contractor who might be able check stuff that needs to be done – consulting only \
§  Noland will email this person to make an appointment to meet a Board member or two on a Saturday
o   The issue of Noland’s resignation as President was tabled until next meeting.

Adjournment  
  
Meeting was adjourned by Noland Whaley, President, at 6:45 p.m. 
The next meeting will be the March 17, 2015 at 6:00 p.m.

Minutes submitted for Diane Rivo by:  Carol Poole 

February 24, 2015

Minutes of Meeting held on January 20, 2015


The meeting of the LEA WOOD HOME OWNERS ASSOCIATION was called to order at 6:00 p.m. by Noland Whaley, President.

Present
Noland Whaley, President
Udie Bauer, Vice-President
Marie Hinds, Treasurer
Diane Rivo, Secretary
Dick Jessup
Joe Harris
Greg Smith
-------------------------------------------------------------
Carol Poole – Secretary/Assistant to the HOA

Minutes from November/December, 2014 -- APPROVED
Financials for November/December, 2014 – APPROVED
o   Noland had plumbing work done –
§  Pressure reduction value (big leak) 261.00 to replace the value
§  Is Noland responsible or is HOA?
·         Board has decided that there was already a president established that it is the HOA’s responsibility-APPROVED
o   Lawyer remarked on 1361 that a payment for back dues maybe eminent.

Old Business

·         Ramjack – 1367 - Permit on the building was taken out with the City (in 1985) on the building.
§  Cost of repair of the foundation on 1367 is $8000.00
§  Greg suggested to split the cost with the homeowner. 
·         $4000/HOA - $4000/homeowner
§  Vote on the suggestion:  APPROVED
§  Carol will prepare a letter to 1367 to advise, and see if they agree

·         Towing – Effective as of January 20, 2015
§  Two Board members need to approve the need to tow
§  Instructions for Board members to implement towing protocol
§  Carol will send an email to A Plus Towing to give them all Board members names.


·         Pressure Washing – Sidewalks and Driveways only
§  Noland read 4 bids
·         Greg suggested to move Dan out of the bid process – APPROVED
·         Udie nominated A 1 Pressure Washer, as the middle priced bid for $2400.00
·         A 1 Pressure Washer contract APPROVED
·         Carol will prepare a sign as a notice for residents to opt for other surfaces cleaned paid for by the homeowner
·         Board decided decks were not included.  Decks will be homeowner’s responsibility

·         Newsletter      
§  As noted in November’s meeting—
§  Carol will create the first of the year newsletter for website, and to be left on doors.

New Business:

·         Landscaping complaint
§  The landscaper is putting clippings into the bushes
§  Something was disposed in the creek
§  Branches not picked up
§  Dick had a comment about Dan—A big rock was removed from his yard by Dan
o   Does the board want to reimburse Dick for his work by Dan  $113.00
o   Board voted to reimburse Dick for his rock removal
o   Dick would like to keep landscaper and working with him

·         Gutters and Downspouts
§  Foundation issue because of rain run-of -- decks have cracks
§  Gutters/downspouts/re-routing                                  
§  1359 has downspout that is bent out and looks bad – Noland will fix
§  1343 has water heating shell
§  Udie discussed getting all the units spouts routed away from house.

·         Speeding –
§  Noland asked if there is a real need for speed bump?
§  Discussion followed
§  Noland will cost out the rubber speed bumps, and report back later

·         1311 -- Had lawn decorations and lawn chair has been stolen
§  Add a possible note in the newsletter to advised caution about strangers

Adjournment

Meeting was adjourned by Noland Whaley, President, at 6:59 p.m.
The next meeting will be the February 17, 2015 at 6:00 p.m.
Minutes submitted for Diane Rivo by:  Carol Poole

January 26, 2015


Minutes of Meeting held on November 18, 2014


The meeting of the LEA WOOD HOME OWNERS ASSOCIATION was called to order at 6:00 p.m. by Noland Whaley, President.

Present
Noland Whaley, President
Udie Bauer, Vice-President
Marie Hinds, Treasurer
Diane Rivo, Secretary
Dick Jessup
Joe Harris
Greg Smith
-------------------------------------------------------------
Carol Poole – Secretary/Assistant to the HOA

Minutes from October, 2014 – ANNUAL MEETING -- APPROVED
Financials for October, 2014 – APPROVED
            Diane Rivo requested to have her $23.40 expunged from the dues/fees schedule.  It was owed from 6 years ago.  APPROVED


Old Business:

·       1367 trying to refinance with Fannie Mae…issue with our fidelity insurance.  We have only $5000.00 coverage for this.  Tony Core advised that for $48 more per year, we can increase our coverage to $25,000.00.
o   Board discussion decided that $48/per year was not that much more to allow others with that type of loan request.
o   APPROVED


New Business:

·         Pressure wash sidewalk and driveways on south side
o   Need estimates for work
o   Do we need to include upper deck surfaces?
§  Vote to NOT include upper deck surfaces was APPROVED
o   Diane requested that the spider webs be removed by HOA
§  Board can look into it.

·         Gutter Covers?
o   Udie had them on a house, and does not recommend them
o   Suggestion to add gutter covers was denied

Other Business:
·         Noland suggested a community tool library to be stored in the shed
o   Chainsaw
o   Broom
o   Mini Power washer
o   Spider web Brush
o   Board will discuss further and/or put into the newsletter

·         Newsletter, quarterly requested – starting after the January meeting
o   Garbage cans to be removed from the curbs on time
o   Cats, indoors
o   Tools
o   Community Handy person
o   Suggest that resident need to notify the Board before what they need becomes an emergency.
o   Reaching out to the Board members

·         Dick suggested something about programming an alert button
o   Emergency call lists

·         Dick is trying to recruit two more board members, he will continue.


Adjournment

Meeting was adjourned by Noland Whaley, President, at 6:55 p.m.
The next meeting will be the January 20th at 6:00 p.m.
Minutes submitted for Diane Rivo by:  Carol Poole

ADDITIONAL EMERGENCY BOARD MEETING – December 2, 2014

Present
Noland Whaley, President
Udie Bauer, Vice-President
Marie Hinds, Treasurer
Diane Rivo, Secretary
Dick Jessup
Joe Harris
Greg Smith

AGENDA

Ramjack for 1367 was discussed further.  No decision was made at this time.  Further information needed.


Meeting was adjourned by Noland Whaley