About our HOA

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Eugene, Oregon, United States
Lea Wood is a community of 52 condominium units in west Eugene, located off City View Street and bordered by Amazon Creek on the north, and the Gudukut wetland on the south. A Board of 9 Volunteer members administer the Home Owners Association. Monthly meetings take place on the 3rd Tuesday of the month (usually) and the annual meeting takes place in September. Alternative spellings found are LeaWood, Leawood, and Lea Wood ... but as long as it's followed by HOA and is in Eugene, that's us! Contact the Board at: leawoodhoa97402@gmail.com

April 28, 2015

Minutes of Meeting held on March 17, 2015



The meeting of the LEA WOOD HOME OWNERS ASSOCIATION was called to order at 5:58 p.m. by Udie Bauer, Vice-President. 
Present  
Udie Bauer, Vice-President 
Marie Hinds, Treasurer 
Dick Jessup
Joe Harris 
Greg Smith
Noland Whaley, President (Absent)
Diane Rivo, Secretary (Absent)
------------------------------------------------------------- 
Carol Poole – Secretary/Assistant to the HOA
Elna Bauer, Visitor
Minutes from February, 2015 – APPROVED
Financials for February, 2015 – APPROVED

Old Business:

      Landscaper issues –
§  Greg said that Dan is doing the best he can
§  Dan has brain damage and is developing severe dementia
§  Udie says Dan/Mitch needs to reverse mower because of ruts
§  Greg talked to Mitch (Dan’s son) to improve services

      Speed bump –
§  Noland priced:  $225 for speed bumps (2)
§  Udie requested a vote
o   Board voted NO on speed bumps

      Handyman
§  Contractor contacted Udie, canceled Saturday walk around. 
§  But, told Udie he would walk through on his own on Monday, and take photos, and make recommendations.
  
      Pressure Washers
§  1311- The pressure washer used Udies’s water also with little difference to the monthly water bill.  Discussion held
§  Board approved of reimbursement for this unit for $10.00 off one month’s fee.
New Business:

      Replacing the mailboxes - 
§  Board wants to go ahead, and have Noland price the units

      Bad tenants – 1349
§  Letter from owner was read by the Board
§  Owner stated that his Property Management firm had gone out of business.  And, any further infractions should be reported directly to him.  He requested the Board call his cell phone, directly
§  Greg advised that one of the tenants has moved, that the tenant felt “threatened”.  So far there has been no further issues at this time.
o   Greg was ready to move, but his condo is devalued because of rentals in the complex

      Sprinklers
§  Dan, with Graham Landscape Design, will call Udie when they are going to turn it on the sprinklers for the season, but he advised Udie that they will be watching the weather and dryness factor, also.


Adjournment

Meeting was adjourned by Udie Bauer, Vice-President, at 6:20 p.m. 
The next meeting will be the April 21, 2015 at 6:00 p.m.

Minutes submitted for Diane Rivo by:  Carol Poole

March 20, 2015


Minutes of Meeting held on February 17, 2015


The meeting of the LEA WOOD HOME OWNERS ASSOCIATION was called to order at 6:05 p.m. by Noland Whaley, President. 
 
Present  
Noland Whaley, President 
Udie Bauer, Vice-President 
Marie Hinds, Treasurer 
Dick Jessup
Joe Harris 
Greg Smith
Diane Rivo, Secretary (Absent)
------------------------------------------------------------- 
Carol Poole – Secretary/Assistant to the HOA 
 
Minutes from January, 2015 – APPROVED
Financials for January, 2015 – APPROVED

Old Business:

      Landscaper issues – Greg recommended that we have Mitch (Dan’s son) come to a Board meeting, or someone talk to him personally. o Landscaper Dan is facing medical issues so son is taking over gradually o Let Mitch come to the meeting?
o   Major issue is they are not taking care of the trimmings and the limbs properly. § They are throwing them into the creek

      1367 OK with splitting cost of RamJack for foundation repair

      Speed bumps – Noland will check on pricing


New Business:

            Noland says he wants to step down as President –
o   Too many complaint calls to his cell
o   Too many calls, repairs, bids for works         
o   We need an “Ernie”/Handyman
§  HOA Management not available in Eugene/Springfield
·         Udie will talk to his friend
·         Greg has a friend that might be able to be the handyman
o   Tasks for Handyman
§  Calls to make an appointments with contractors/service people
§  Small tasks…handy man work
§  Field calls from owners/tenants
§  Help owners/tenants
§  Noland knows a retired contractor who might be able check stuff that needs to be done – consulting only \
§  Noland will email this person to make an appointment to meet a Board member or two on a Saturday
o   The issue of Noland’s resignation as President was tabled until next meeting.

Adjournment  
  
Meeting was adjourned by Noland Whaley, President, at 6:45 p.m. 
The next meeting will be the March 17, 2015 at 6:00 p.m.

Minutes submitted for Diane Rivo by:  Carol Poole 

February 24, 2015

Minutes of Meeting held on January 20, 2015


The meeting of the LEA WOOD HOME OWNERS ASSOCIATION was called to order at 6:00 p.m. by Noland Whaley, President.

Present
Noland Whaley, President
Udie Bauer, Vice-President
Marie Hinds, Treasurer
Diane Rivo, Secretary
Dick Jessup
Joe Harris
Greg Smith
-------------------------------------------------------------
Carol Poole – Secretary/Assistant to the HOA

Minutes from November/December, 2014 -- APPROVED
Financials for November/December, 2014 – APPROVED
o   Noland had plumbing work done –
§  Pressure reduction value (big leak) 261.00 to replace the value
§  Is Noland responsible or is HOA?
·         Board has decided that there was already a president established that it is the HOA’s responsibility-APPROVED
o   Lawyer remarked on 1361 that a payment for back dues maybe eminent.

Old Business

·         Ramjack – 1367 - Permit on the building was taken out with the City (in 1985) on the building.
§  Cost of repair of the foundation on 1367 is $8000.00
§  Greg suggested to split the cost with the homeowner. 
·         $4000/HOA - $4000/homeowner
§  Vote on the suggestion:  APPROVED
§  Carol will prepare a letter to 1367 to advise, and see if they agree

·         Towing – Effective as of January 20, 2015
§  Two Board members need to approve the need to tow
§  Instructions for Board members to implement towing protocol
§  Carol will send an email to A Plus Towing to give them all Board members names.


·         Pressure Washing – Sidewalks and Driveways only
§  Noland read 4 bids
·         Greg suggested to move Dan out of the bid process – APPROVED
·         Udie nominated A 1 Pressure Washer, as the middle priced bid for $2400.00
·         A 1 Pressure Washer contract APPROVED
·         Carol will prepare a sign as a notice for residents to opt for other surfaces cleaned paid for by the homeowner
·         Board decided decks were not included.  Decks will be homeowner’s responsibility

·         Newsletter      
§  As noted in November’s meeting—
§  Carol will create the first of the year newsletter for website, and to be left on doors.

New Business:

·         Landscaping complaint
§  The landscaper is putting clippings into the bushes
§  Something was disposed in the creek
§  Branches not picked up
§  Dick had a comment about Dan—A big rock was removed from his yard by Dan
o   Does the board want to reimburse Dick for his work by Dan  $113.00
o   Board voted to reimburse Dick for his rock removal
o   Dick would like to keep landscaper and working with him

·         Gutters and Downspouts
§  Foundation issue because of rain run-of -- decks have cracks
§  Gutters/downspouts/re-routing                                  
§  1359 has downspout that is bent out and looks bad – Noland will fix
§  1343 has water heating shell
§  Udie discussed getting all the units spouts routed away from house.

·         Speeding –
§  Noland asked if there is a real need for speed bump?
§  Discussion followed
§  Noland will cost out the rubber speed bumps, and report back later

·         1311 -- Had lawn decorations and lawn chair has been stolen
§  Add a possible note in the newsletter to advised caution about strangers

Adjournment

Meeting was adjourned by Noland Whaley, President, at 6:59 p.m.
The next meeting will be the February 17, 2015 at 6:00 p.m.
Minutes submitted for Diane Rivo by:  Carol Poole

January 26, 2015


Minutes of Meeting held on November 18, 2014


The meeting of the LEA WOOD HOME OWNERS ASSOCIATION was called to order at 6:00 p.m. by Noland Whaley, President.

Present
Noland Whaley, President
Udie Bauer, Vice-President
Marie Hinds, Treasurer
Diane Rivo, Secretary
Dick Jessup
Joe Harris
Greg Smith
-------------------------------------------------------------
Carol Poole – Secretary/Assistant to the HOA

Minutes from October, 2014 – ANNUAL MEETING -- APPROVED
Financials for October, 2014 – APPROVED
            Diane Rivo requested to have her $23.40 expunged from the dues/fees schedule.  It was owed from 6 years ago.  APPROVED


Old Business:

·       1367 trying to refinance with Fannie Mae…issue with our fidelity insurance.  We have only $5000.00 coverage for this.  Tony Core advised that for $48 more per year, we can increase our coverage to $25,000.00.
o   Board discussion decided that $48/per year was not that much more to allow others with that type of loan request.
o   APPROVED


New Business:

·         Pressure wash sidewalk and driveways on south side
o   Need estimates for work
o   Do we need to include upper deck surfaces?
§  Vote to NOT include upper deck surfaces was APPROVED
o   Diane requested that the spider webs be removed by HOA
§  Board can look into it.

·         Gutter Covers?
o   Udie had them on a house, and does not recommend them
o   Suggestion to add gutter covers was denied

Other Business:
·         Noland suggested a community tool library to be stored in the shed
o   Chainsaw
o   Broom
o   Mini Power washer
o   Spider web Brush
o   Board will discuss further and/or put into the newsletter

·         Newsletter, quarterly requested – starting after the January meeting
o   Garbage cans to be removed from the curbs on time
o   Cats, indoors
o   Tools
o   Community Handy person
o   Suggest that resident need to notify the Board before what they need becomes an emergency.
o   Reaching out to the Board members

·         Dick suggested something about programming an alert button
o   Emergency call lists

·         Dick is trying to recruit two more board members, he will continue.


Adjournment

Meeting was adjourned by Noland Whaley, President, at 6:55 p.m.
The next meeting will be the January 20th at 6:00 p.m.
Minutes submitted for Diane Rivo by:  Carol Poole

ADDITIONAL EMERGENCY BOARD MEETING – December 2, 2014

Present
Noland Whaley, President
Udie Bauer, Vice-President
Marie Hinds, Treasurer
Diane Rivo, Secretary
Dick Jessup
Joe Harris
Greg Smith

AGENDA

Ramjack for 1367 was discussed further.  No decision was made at this time.  Further information needed.


Meeting was adjourned by Noland Whaley

January 8, 2015

*Effective Date Changed to January 20th, 2015

ATTENTION

Residents and Home Owners:
            
It has come to our attention that there is an issue with illegal parking, double parking within our community.  We would just like to remind everyone that it is the owner/tenant’s responsibility to insure their guests know the parking rules of our community.  

The Home Owners' Association rule states that there is 1.5 spaces available to you in front of your unit (one for a car, and .5 for a motorcycle).  Extra parking available, on City View Street, for all residents--for guests or extra vehicles.

If any vehicle is parked illegally in the community, IT WILL BE TOWED.  Starting January 20, 2015, all illegally parked vehicles will be towed.  The A+ Express/Dannevik’s Towing Company will remove such vehicles from the community.  The residents responsible for those vehicles will have to pay all towing and impound fees. 

There will be no exceptions.  New signs are posted and will be strictly enforced. 


Thank you,  
Lea Wood Home Owners' Association Board

November 26, 2014

Minutes of Meeting held on October 14, 2014


ANNUAL MEETING


The annual meeting of the LEA WOOD HOME OWNERS ASSOCIATION was called to order at

7:00 p.m. by Noland Whaley, President.

Present
Noland Whaley, President
Udie Bauer, Vice-President
Marie Hinds, Treasurer
Diane Rivo, Secretary
Dick Jessup
Joe Harris
Greg Smith
Other residents of the community
-------------------------------------------------------------
Carol Poole –   Assistant to the HOA

·         Welcome and Introductions

·         Guest, Darren of James Cummings Tree Service—State of our trees
o   Joyce asked about evergreen tree that leans and has dead branches
o   Eugene has fast growing trees

·         Budget and New Fees Discussion
o   Fees increase
o   Unit in arrears – status per the lawyer

·         Parking and Towing-
o   Discussion of the parking issue.
§  Will send out a letter of towing options
·         Two Board members to look and verify
·         Pictures will be taken

·         Improvements & Concerns of Residents

o   Repairs for sale for Jim Tomaney unit 1367
§  Railing needs painting

·         Election Results
o   22 Ballots returned
§  22 for Greg and Noland
§  21 for Joe
·         Another 3 year term

·         Closing of full portion of the Annual Meeting

Regular Board Meeting
(After Annual Meeting)


Minutes from September, 2014 meeting. APPROVED
Financials for September, 2014 APPROVED
           
Old Business:

·         Parking and Towing—Towing with A+Express was reviewed by the board
o   Four Board members need to be on a list to be notified of request for towing, and allowed to authorize towing
o   Two Board members on the list to be called to authorize towing.
o   Overnight parking on a case by case basis possible
Approved

New Business:

·         1367 – Need to call Ramjack for foundation because they were approved before.
o   Will get a Board member to be there when they bid for it.  (Jim Tomaney)

·         1285 – It was voted and approved for 1285 to have deck extended at owner’s expense.

·         1283-1283 – It was voted and approved the both 1283 and 1285 need foundation work done.

·         Joe – Gutter repair on 1327, gutter is not attached to the wall.

           
Election of New Officers –
            Noland – President    
            Udie – Vice President
            Marie -- Treasurer
            Diane -- Secretary


Adjournment
Meeting was adjourned by Noland Whaley, President, at 8:20 p.m.
The next meeting will be 6:00 p.m. on November 18, 2014

Minutes submitted for Diane Rivo by:  Carol Poole