About our HOA

My Photo
Eugene, Oregon, United States
Lea Wood is a community of 52 condominium units in west Eugene, located off City View Street and bordered by Amazon Creek on the north, and the Gudukut wetland on the south. A Board of 7-9 Volunteer members administer the Home Owners Association. Monthly meetings take place on the 3rd Tuesday of the month (usually) and the annual meeting takes place in October. Contact the Board at: leawoodhoa97402@gmail.com

June 21, 2016

Minutes of Meeting held on May 17, 2016


The meeting of the LEA WOOD HOME OWNERS ASSOCIATION was called to order at 6:00 p.m. by Noland Whaley, President.
Present
Noland Whaley, President
Udie Bauer, Vice-President
Marie Hinds, Treasurer
Jane Dods, Secretary
Dick Jessup
Greg Smith
Joe Harris
June Grubbs
------------------------------------------------------------- 
Carol Poole – Assistant to the HOA

Minutes from April, 2016 meeting – APPROVED
Financials for April, 2016 – APPROVED –
·         1353 behind, Carol will email Bottom Line Bookkeeping Service to see if a notice has been sent to them
o   90 days to comply
·         $4044 -- 1367 for RamJack repair (Major Repair)
               
Old Business:

·         HOA Boot camp report from Jane
o   Good meeting
o   Lea Wood Condominiums are considered a PUD
§  The owners own the piece of land under their unit = PUD
o   HOA Board is a fiduciary
o   Jane gave Carol documents from the conference to be scanned and sent out to the Board for reference.

·         Street light issue update
o   June updated the age of the lights
o   Udie states there will be a low profile pedestal with a meter, established in front of 1345/1347
§  $1300 total bid for repair
o   Repair work APPROVED by the Board
§  Udie will notify the contractor to proceed.    

·         Tree stump removal and driveway repair update-
o   Stump is repair is complete
o   Board agreed that there will be no grass in spot where the stumps were
o   Udie gave Carol all the receipts of bills for scanning


·         Plumbing repair for 1357 completed
o   Plumbing repaired
o   Bad valve at the water meter so HOA was responsible for the bill

·         New thatching bid – pending response from Graham

·         Newsletter
o   Repair complete on tree stumps
o   Street lights happening—there will be notifications of power outage
o   Newsletter will be issued this week

New Business:

·         Turn-over of Presidency & Assistant when Noland & Carol leave
o   Noland’s departure
o   Carol will possibly post a “help wanted” announcement in the August/Summer newsletter for Assistant replacement with job description and possible re-imbursement via homeowner’s dues

·         Gutter clogs and repairs-
o   Carol to Contact Darold, at Accuracy Gutters, about cleaning gutters throughout the complex, as soon as possible
§  Two bids needed – Carol will handle the search for the second bid and notify the Board

Other Business:

·         Udie will not be here on June 21, 2015


Adjournment
Meeting was adjourned by Noland Whaley at 6:36 p.m.
The next meeting will be 6:00 p.m. on June 21, 2016

Minutes submitted by:  Carol Poole

May 18, 2016

Spring Newsletter -- May, 2016 ~You all should receive a printed copy of the current newsletter soon...until then--here it is!~



Minutes of Meeting held on April 19, 2016


The meeting of the LEA WOOD HOME OWNERS ASSOCIATION was called to order at 6:00 p.m. by Noland Whaley, President.
Present
Noland Whaley, President
Udie Bauer, Vice-President
Marie Hinds, Treasurer
Jane Dods, Secretary
Dick Jessup
Greg Smith
Joe Harris
June Grubbs
------------------------------------------------------------- 
Carol Poole – Assistant to the HOA

Minutes from March, 2016 meeting – APPROVED
Financials for March, 2016 – APPROVED

There was a moment of silence for Ron Lago (1345), former HOA president, who passed away on April 11, 2016

Old Business:

·         Budget review for needed expenses
o   Noland reviewed budget and how much will be needed for the stump removal/drivewy repair
o   Wants to keep costs down
o   We will request Bottom Line that all photo-copy of bills be emailed

·         Mailbox units---Noland reviewed the mail box options
o   Suggested that the HOA first accomplish the stump removal/driveway repair
o   Suggested that there be:
§  1 20 count unit for the 1200 block,
§  2 units of 19 count each for the 1300 block
o   Also, recommended larger cement pad initially to add package container later

·         Thatching Bid
o   June recommended thatching for just the front lawns.
o   Carol to contact Graham for another front lawn bid.

·         Stump removal and driveway repair
o   EWEB will also do their work when this is underway, adding an extra electric box (in the ground)
o   All concrete (6” slab of concrete with rebar in it)
o   Units will be blocked but will still have access
o   There will be a port-a-potty with a trailer parking in the overflow parking,
§   The ability to park it will be allowed by the Board
o   The contractor, Mark, will post flyers for all neighbors updating them all construction work

·       1367 – For Ramjack repair…owner will send the HOA portion of the bill to Bottom Line Bookkeeping (approx. $4000.00)

·         Greg is cleaning the soffits/eaves on each unit
o   Has done 2 of the buildings
o   Takes him about 2 hours each block on the houses
o   He will get them done eventually

New Business:
           
·         Jane’s trip to HOA Bootcamp, May 7th, 9:30 – 11:30 a.m. at the Eugene Hilton
o   $100 approved for purchase of any pertinent information from the seminar
o   Any additional questions can be emailed to Jane before the May 7th date
o   Udie may attend also, contact info was given to Udie to RSVP

·         Street lights on 1300 block - Udie reporting…not an easy fix
o   Three options
§  Solar panel on the poles to feed lights
§  New meter base on two units by lights piped over
§  Trench dug and put conduit in and rewire them
o   Udie will let us know what option, and the amount required

·         1357 low water pressure – Dick said Petersen Plumbing came out and replaced a valve
o   Exterior repair…HOA responsible for paying the bill
o   Noland says it might be as much as $250

·         Udie discussed fixing the sprinklers, per Dean at Graham, to reduce the water usage by 1/3
o   Cost will be approximately $10,000
o   Graham could do it in phases
o   Saving a lot of money down the line with EWEB

·         Community Swap Meet, suggested by Jane
o   June 1st, Wednesday, 9-2
o   Place notification of event in the May newsletter
o   If you want to participate place a green card under porch light
           
Other Business:

·         Greg brought up doubling Carol’s pay for working for the Board
o   Questions about amount to pay to keep from having to file a 1099 tax form

Adjournment
Meeting was adjourned by Noland Whaley at 7:00 p.m.
The next meeting will be 6:00 p.m. on May 17, 2016
Minutes submitted by:  Carol Poole

April 20, 2016

Minutes of Meeting held on March 15, 2016


The meeting of the LEA WOOD HOME OWNERS ASSOCIATION was called to order at 6:00 p.m. by Noland Whaley, President.
Present
Noland Whaley, President
Udie Bauer, Vice-President
Jane Dods, Secretary
Marie Hinds, Treasurer
Greg Smith
Joe Harris
June Grubbs
Dick Jessup, delayed
Geneva Miller, Visitor, new owner 1265
 ------------------------------------------------------------- 
Carol Poole – Assistant to the HOA

Minutes from February, 2016 meeting – APPROVED
Financials for February, 2016 –1263 fees are back in arrears -- APPROVED

Old Business:

·         Mailbox units-
o   No reuseable ones available, per Greg
o   Udie will check with Mark to see what he can do
o   Noland will check more with Post Office.
o   Joe will check with his company

·         1367 Foundation repair update-repair will begin in April, after the repair is completed, the Board will pay the remaining bill

·         Thatching Bid
o   Bids are 3 options:
o   Noland suggested tabling this until next month
o   Joe suggested doing it piece by piece
o   Noland wants to exam the budget to see if there any monies really available

·         Stump removal 1327-1333 – nothing further at this time

·         Newsletter review – everything OK with the newsletter, no additions required

New Business:

·         1253 – Requested that decks pressure washed
o   Board reaffirmed earlier decision (January, 2015)—deck cleaning is owner’s responsibility
o   Carol will contact 1253 and let them know

·         Geneva Miller questions about her front step,
o   Needs some sort of paint or delineation of the step, to avoid people tripping
o   Board agrees and approves of idea

·         Budget review, next month
o   Parking stripes need to be repainted

Other Business:

·         HOA phone is working well.
·         HOA PO Box bill has come in and will be paid
           

Adjournment
Meeting was adjourned by Noland Whaley at 6:35 p.m.
The next meeting will be 6:35 p.m. on April 19, 2016

Minutes submitted by:  Carol Poole

March 16, 2016

Minutes of Meeting held on February 16, 2016


The meeting of the LEA WOOD HOME OWNERS ASSOCIATION was called to order at 6:00 p.m. by Udie Bauer, Vice-President.
Present
Udie Bauer, Vice-President
Marie Hinds, Treasurer
Greg Smith
Dick Jessup
Joe Harris
June Grubbs
Noland Whaley, President, absent
Jane Dods, Secretary, absent
Jim Tomaney, Visitor (for a few minutes)
------------------------------------------------------------- 
Carol Poole – Assistant to the HOA

Minutes from January, 2016 meeting – APPROVED
Financials for January, 2016 APPROVED

Old Business:

·         Gutters and drains
o   Cutting Edge worked cleaning drains, supposedly, no further discussion continued.

·         Mailbox units
o   $1025 each for five 12 door boxes with a parcel locker – (total:  $5125)
o   Not installed.
o   No discount from the post office
o   Unanimous agreement they must be replaced
§  Greg will contact contractor friend, for less expensive suggestions
§  Udie will contact Mark Sebring also for possible help
§  June suggests to check the Contractor Resale event for old units

·         1367 Foundation repair update--Jim was here to advise that the Ramjack guy will contact Noland

·         Udie presented current bid $16,000.00 is bid for stump removal 1327-1333.
o   Udie needs names for people for those units
§  Carol will leave current contact list in meeting room for Udie

·         Suggestions to get estimates for eaves cleaning/moss removal
o   Power washing/versus general cleaning
§  Board says NO power washing…
·         Because power washing can cause leaking in vents and soffits
·         Only time to power wash is when you are going to paint
o   Greg volunteered brush the eaves for all – on Saturdays and/or Sundays until all units are cleaned.  THANK YOU, GREG!!

·         June requests the lawn be de-thatched – Carol will contact Graham

·         Still need input for newsletter –
o   ONLY phone number to call is the new HOA phone number (541) 226-3717

New Business:

·         Onsite manager discussion
o   Tabled until Noland is here.

·         New owner in 1265
o   Requested permission for a 25 lb. dog
o   Permission was granted

Other Business:

·         June had her car broken into on February 3rd.
o   Reported to police
o   Registration and insurance was taken
o   Will advise safety concerns in newsletter

Adjournment
Meeting was adjourned by Udie Bauer, at 6:42 p.m.
The next meeting will be 6:00 p.m. on March 15, 2016
Minutes submitted by:  Carol Poole