About our HOA

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Eugene, Oregon, United States
Lea Wood is a community of 52 condominium units in west Eugene, located off City View Street and bordered by Amazon Creek on the north, and the Gudukut wetland on the south. A Board of 7-9 Volunteer members administer the Home Owners Association. Monthly meetings take place on the 3rd Tuesday of the month (usually) and the annual meeting takes place in October. Contact the Board at: leawoodhoa97402@gmail.com

May 18, 2016

Spring Newsletter -- May, 2016 ~You all should receive a printed copy of the current newsletter soon...until then--here it is!~



Minutes of Meeting held on April 19, 2016


The meeting of the LEA WOOD HOME OWNERS ASSOCIATION was called to order at 6:00 p.m. by Noland Whaley, President.
Present
Noland Whaley, President
Udie Bauer, Vice-President
Marie Hinds, Treasurer
Jane Dods, Secretary
Dick Jessup
Greg Smith
Joe Harris
June Grubbs
------------------------------------------------------------- 
Carol Poole – Assistant to the HOA

Minutes from March, 2016 meeting – APPROVED
Financials for March, 2016 – APPROVED

There was a moment of silence for Ron Lago (1345), former HOA president, who passed away on April 11, 2016

Old Business:

·         Budget review for needed expenses
o   Noland reviewed budget and how much will be needed for the stump removal/drivewy repair
o   Wants to keep costs down
o   We will request Bottom Line that all photo-copy of bills be emailed

·         Mailbox units---Noland reviewed the mail box options
o   Suggested that the HOA first accomplish the stump removal/driveway repair
o   Suggested that there be:
§  1 20 count unit for the 1200 block,
§  2 units of 19 count each for the 1300 block
o   Also, recommended larger cement pad initially to add package container later

·         Thatching Bid
o   June recommended thatching for just the front lawns.
o   Carol to contact Graham for another front lawn bid.

·         Stump removal and driveway repair
o   EWEB will also do their work when this is underway, adding an extra electric box (in the ground)
o   All concrete (6” slab of concrete with rebar in it)
o   Units will be blocked but will still have access
o   There will be a port-a-potty with a trailer parking in the overflow parking,
§   The ability to park it will be allowed by the Board
o   The contractor, Mark, will post flyers for all neighbors updating them all construction work

·       1367 – For Ramjack repair…owner will send the HOA portion of the bill to Bottom Line Bookkeeping (approx. $4000.00)

·         Greg is cleaning the soffits/eaves on each unit
o   Has done 2 of the buildings
o   Takes him about 2 hours each block on the houses
o   He will get them done eventually

New Business:
           
·         Jane’s trip to HOA Bootcamp, May 7th, 9:30 – 11:30 a.m. at the Eugene Hilton
o   $100 approved for purchase of any pertinent information from the seminar
o   Any additional questions can be emailed to Jane before the May 7th date
o   Udie may attend also, contact info was given to Udie to RSVP

·         Street lights on 1300 block - Udie reporting…not an easy fix
o   Three options
§  Solar panel on the poles to feed lights
§  New meter base on two units by lights piped over
§  Trench dug and put conduit in and rewire them
o   Udie will let us know what option, and the amount required

·         1357 low water pressure – Dick said Petersen Plumbing came out and replaced a valve
o   Exterior repair…HOA responsible for paying the bill
o   Noland says it might be as much as $250

·         Udie discussed fixing the sprinklers, per Dean at Graham, to reduce the water usage by 1/3
o   Cost will be approximately $10,000
o   Graham could do it in phases
o   Saving a lot of money down the line with EWEB

·         Community Swap Meet, suggested by Jane
o   June 1st, Wednesday, 9-2
o   Place notification of event in the May newsletter
o   If you want to participate place a green card under porch light
           
Other Business:

·         Greg brought up doubling Carol’s pay for working for the Board
o   Questions about amount to pay to keep from having to file a 1099 tax form

Adjournment
Meeting was adjourned by Noland Whaley at 7:00 p.m.
The next meeting will be 6:00 p.m. on May 17, 2016
Minutes submitted by:  Carol Poole

April 20, 2016

Minutes of Meeting held on March 15, 2016


The meeting of the LEA WOOD HOME OWNERS ASSOCIATION was called to order at 6:00 p.m. by Noland Whaley, President.
Present
Noland Whaley, President
Udie Bauer, Vice-President
Jane Dods, Secretary
Marie Hinds, Treasurer
Greg Smith
Joe Harris
June Grubbs
Dick Jessup, delayed
Geneva Miller, Visitor, new owner 1265
 ------------------------------------------------------------- 
Carol Poole – Assistant to the HOA

Minutes from February, 2016 meeting – APPROVED
Financials for February, 2016 –1263 fees are back in arrears -- APPROVED

Old Business:

·         Mailbox units-
o   No reuseable ones available, per Greg
o   Udie will check with Mark to see what he can do
o   Noland will check more with Post Office.
o   Joe will check with his company

·         1367 Foundation repair update-repair will begin in April, after the repair is completed, the Board will pay the remaining bill

·         Thatching Bid
o   Bids are 3 options:
o   Noland suggested tabling this until next month
o   Joe suggested doing it piece by piece
o   Noland wants to exam the budget to see if there any monies really available

·         Stump removal 1327-1333 – nothing further at this time

·         Newsletter review – everything OK with the newsletter, no additions required

New Business:

·         1253 – Requested that decks pressure washed
o   Board reaffirmed earlier decision (January, 2015)—deck cleaning is owner’s responsibility
o   Carol will contact 1253 and let them know

·         Geneva Miller questions about her front step,
o   Needs some sort of paint or delineation of the step, to avoid people tripping
o   Board agrees and approves of idea

·         Budget review, next month
o   Parking stripes need to be repainted

Other Business:

·         HOA phone is working well.
·         HOA PO Box bill has come in and will be paid
           

Adjournment
Meeting was adjourned by Noland Whaley at 6:35 p.m.
The next meeting will be 6:35 p.m. on April 19, 2016

Minutes submitted by:  Carol Poole

March 16, 2016

Minutes of Meeting held on February 16, 2016


The meeting of the LEA WOOD HOME OWNERS ASSOCIATION was called to order at 6:00 p.m. by Udie Bauer, Vice-President.
Present
Udie Bauer, Vice-President
Marie Hinds, Treasurer
Greg Smith
Dick Jessup
Joe Harris
June Grubbs
Noland Whaley, President, absent
Jane Dods, Secretary, absent
Jim Tomaney, Visitor (for a few minutes)
------------------------------------------------------------- 
Carol Poole – Assistant to the HOA

Minutes from January, 2016 meeting – APPROVED
Financials for January, 2016 APPROVED

Old Business:

·         Gutters and drains
o   Cutting Edge worked cleaning drains, supposedly, no further discussion continued.

·         Mailbox units
o   $1025 each for five 12 door boxes with a parcel locker – (total:  $5125)
o   Not installed.
o   No discount from the post office
o   Unanimous agreement they must be replaced
§  Greg will contact contractor friend, for less expensive suggestions
§  Udie will contact Mark Sebring also for possible help
§  June suggests to check the Contractor Resale event for old units

·         1367 Foundation repair update--Jim was here to advise that the Ramjack guy will contact Noland

·         Udie presented current bid $16,000.00 is bid for stump removal 1327-1333.
o   Udie needs names for people for those units
§  Carol will leave current contact list in meeting room for Udie

·         Suggestions to get estimates for eaves cleaning/moss removal
o   Power washing/versus general cleaning
§  Board says NO power washing…
·         Because power washing can cause leaking in vents and soffits
·         Only time to power wash is when you are going to paint
o   Greg volunteered brush the eaves for all – on Saturdays and/or Sundays until all units are cleaned.  THANK YOU, GREG!!

·         June requests the lawn be de-thatched – Carol will contact Graham

·         Still need input for newsletter –
o   ONLY phone number to call is the new HOA phone number (541) 226-3717

New Business:

·         Onsite manager discussion
o   Tabled until Noland is here.

·         New owner in 1265
o   Requested permission for a 25 lb. dog
o   Permission was granted

Other Business:

·         June had her car broken into on February 3rd.
o   Reported to police
o   Registration and insurance was taken
o   Will advise safety concerns in newsletter

Adjournment
Meeting was adjourned by Udie Bauer, at 6:42 p.m.
The next meeting will be 6:00 p.m. on March 15, 2016
Minutes submitted by:  Carol Poole


February 19, 2016


Minutes of Meeting held on January 19, 2016



The meeting of the LEA WOOD HOME OWNERS ASSOCIATION was called to order at 6:00 p.m. by Noland Whaley, President.

Present
Noland Whaley, President
Udie Bauer, Vice-President
Marie Hinds, Treasurer
Jane Dods, Secretary
Greg Smith
Dick Jessup
Joe Harris, Absent
June Grubbs, Absent
Jim Tomaney, visitor
------------------------------------------------------------- 
Carol Poole – Assistant to the HOA

Minutes from November, 2015 meeting – APPROVED      
Financials for November, 2015 – APPROVED

Old Business:

·         Nutria problem – Swanson did $350 worth of work

·         Gutters and drains
o   Darold (Accuracy Gutters) repaired gutters at 1277 & 1281 – did good work, per Noland
o   Carol to call Cutting Edge about clogged gutters at 1343 & 1345

·         1353 – Question as to whether new owner will be submitting remodeling plans to Board
o   No plans have been submitted
o   Some issues with new owner, per neighbor

·         Noland will get a better/newer quote for new mailbox units

·         Udie will re-submit for bid on tree stump removal at 1327-1333, so the Board can go ahead with repair to driveway, sidewalk.

·         Front strip – Greg says the bid seems very appropriate for the work.  The repair work will be tabled until Spring

New Business:

·         1367 – Foundation repair.  Board agreed to pay half of repair (January, 2015—see below)
o   January, 2015
§  “Ramjack – 1367 - Permit on the building was taken out with the City (in 1985) on the building.
§  Cost of repair of the foundation on 1367 is $8000.00
§  Greg suggested to split the cost with the homeowner. 
·         $4000/HOA - $4000/homeowner
§  Vote on the suggestion:  APPROVED
§  Carol will prepare a letter to 1367 to advise, and see if they agree”
RE-APPROVED BY BOARD – Owner will submit new bid (old bid is 1 year old)…and then we will proceed with payment of half of repair cost.

·         1281 – Owner is requesting power washing of under-eaves, windows. and walls
o   Discussion tabled until spring

·         Lock to storage room sticking.  Noland gave Jane the key to the storage room to bypass the lock box.
o   Jane requested the key to get spider-web cleaning brush from storage room
o   Lock seems to be sticking or is broken
o   Udie will WD40 it, and assess


Adjournment
Meeting was adjourned by Noland Whaley, at 6:25 p.m.
The next meeting will be 6:00 p.m. on February 16, 2016

Minutes submitted by:  Carol Poole

January 22, 2016

Minutes of Meeting held on November 17, 2015



The meeting of the LEA WOOD HOME OWNERS ASSOCIATION was called to order at 6:00 p.m. by Greg Smith, substituting for Noland Whaley, President.
Present
Marie Hinds, Treasurer
Jane Dods, Secretary
Joe Harris
Greg Smith
Dick Jessup
June Grubbs
Noland Whaley, President, Absent
Udie Bauer, Vice-President, Absent
------------------------------------------------------------- 
Carol Poole – Assistant to the HOA

Minutes from October, 2015 meeting -- APPROVED
Financials for October, 2015 – APPROVED

           
Old Business:

·         Stump removal by 1329 - Udie not here for the bids, tabled until next meeting in January

·         Front strip…Greg said that the bid is reasonable because they have to go 3” below grade
o   The dirt removed will be filled with gravel, roots—making the whole job much more difficult.

·         New message phone is available for the HOA – 541-266-3717
o   Signs will be posted on mail boxes
o   Number is posted on Webpage and Facebook Group page

·         Resident “with issues”- Attorney report advises that we can only report the resident if she does something damaging, threatening, illegal


New Business:

·         Nutria problem being dealt with by Swanson’s Pest Control
o   Newsletter article about the futility of trying to get rid of nutria

·         Gutters and drains underway-brackets
o   Condos 1271-1277 next to be repaired starting November 19, 2015
o   Gutter cleaning to begin December 2-3

·         1353 – New owner will be submitting remodeling plans to Board

·         1259 – Repair for roof leak interior damage bid submitted for $375.
o   Board approved repair work
o   Carol will email residents

·         Complaint about leaves…the leaves should be picked up NOT blown into the street
o   Leaves that are blown are to be removed not scattered elsewhere. 
o   Carol email Todd about this issue. 
o   We want them hauled away.


Adjournment
Meeting was adjourned by Greg Smith, at 6:29 p.m.
The next meeting will be 6:00 p.m. on January 19, 2016

Minutes submitted by:  Carol Poole