About our HOA

My Photo
Eugene, Oregon, United States
Lea Wood is a community of 52 condominium units in west Eugene, located off City View Street and bordered by Amazon Creek on the north, and the Gudukut wetland on the south. A Board of 9 Volunteer members administer the Home Owners Association. Monthly meetings take place on the 3rd Tuesday of the month (usually) and the annual meeting takes place in September. Alternative spellings found are LeaWood, Leawood, and Lea Wood ... but as long as it's followed by HOA and is in Eugene, that's us!

January 26, 2015


Minutes of Meeting held on November 18, 2014


The meeting of the LEA WOOD HOME OWNERS ASSOCIATION was called to order at 6:00 p.m. by Noland Whaley, President.

Present
Noland Whaley, President
Udie Bauer, Vice-President
Marie Hinds, Treasurer
Diane Rivo, Secretary
Joe Harris
Greg Smith
-------------------------------------------------------------
Carol Poole – Secretary/Assistant to the HOA

Minutes from October, 2014 – ANNUAL MEETING -- APPROVED
Financials for October, 2014 – APPROVED
            Diane Rivo requested to have her $23.40 expunged from the dues/fees schedule.  It was owed from 6 years ago.  APPROVED


Old Business:

·       1367 trying to refinance with Fannie Mae…issue with our fidelity insurance.  We have only $5000.00 coverage for this.  Tony Core advised that for $48 more per year, we can increase our coverage to $25,000.00.
o   Board discussion decided that $48/per year was not that much more to allow others with that type of loan request.
o   APPROVED


New Business:

·         Pressure wash sidewalk and driveways on south side
o   Need estimates for work
o   Do we need to include upper deck surfaces?
§  Vote to NOT include upper deck surfaces was APPROVED
o   Diane requested that the spider webs be removed by HOA
§  Board can look into it.

·         Gutter Covers?
o   Udie had them on a house, and does not recommend them
o   Suggestion to add gutter covers was denied

Other Business:
·         Noland suggested a community tool library to be stored in the shed
o   Chainsaw
o   Broom
o   Mini Power washer
o   Spider web Brush
o   Board will discuss further and/or put into the newsletter

·         Newsletter, quarterly requested – starting after the January meeting
o   Garbage cans to be removed from the curbs on time
o   Cats, indoors
o   Tools
o   Community Handy person
o   Suggest that resident need to notify the Board before what they need becomes an emergency.
o   Reaching out to the Board members

·         Dick suggested something about programming an alert button
o   Emergency call lists

·         Dick is trying to recruit two more board members, he will continue.


Adjournment

Meeting was adjourned by Noland Whaley, President, at 6:55 p.m.
The next meeting will be the January 20th at 6:00 p.m.
Minutes submitted for Diane Rivo by:  Carol Poole

ADDITIONAL EMERGENCY BOARD MEETING – December 2, 2014

Present
Noland Whaley, President
Udie Bauer, Vice-President
Marie Hinds, Treasurer
Diane Rivo, Secretary
Joe Harris
Greg Smith

AGENDA

Ramjack for 1367 was discussed further.  No decision was made at this time.  Further information needed.


Meeting was adjourned by Noland Whaley

January 8, 2015

*Effective Date Changed to January 20th, 2015

ATTENTION

Residents and Home Owners:
            
It has come to our attention that there is an issue with illegal parking, double parking within our community.  We would just like to remind everyone that it is the owner/tenant’s responsibility to insure their guests know the parking rules of our community.  

The Home Owners' Association rule states that there is 1.5 spaces available to you in front of your unit (one for a car, and .5 for a motorcycle).  Extra parking available, on City View Street, for all residents--for guests or extra vehicles.

If any vehicle is parked illegally in the community, IT WILL BE TOWED.  Starting January 20, 2015, all illegally parked vehicles will be towed.  The A+ Express/Dannevik’s Towing Company will remove such vehicles from the community.  The residents responsible for those vehicles will have to pay all towing and impound fees. 

There will be no exceptions.  New signs are posted and will be strictly enforced. 


Thank you,  
Lea Wood Home Owners' Association Board

November 26, 2014

Minutes of Meeting held on October 14, 2014


ANNUAL MEETING


The annual meeting of the LEA WOOD HOME OWNERS ASSOCIATION was called to order at

7:00 p.m. by Noland Whaley, President.

Present
Noland Whaley, President
Udie Bauer, Vice-President
Marie Hinds, Treasurer
Diane Rivo, Secretary
Joe Harris
Greg Smith
Other residents of the community
-------------------------------------------------------------
Carol Poole –   Assistant to the HOA

·         Welcome and Introductions

·         Guest, Darren of James Cummings Tree Service—State of our trees
o   Joyce asked about evergreen tree that leans and has dead branches
o   Eugene has fast growing trees

·         Budget and New Fees Discussion
o   Fees increase
o   Unit in arrears – status per the lawyer

·         Parking and Towing-
o   Discussion of the parking issue.
§  Will send out a letter of towing options
·         Two Board members to look and verify
·         Pictures will be taken

·         Improvements & Concerns of Residents

o   Repairs for sale for Jim Tomaney unit 1367
§  Railing needs painting

·         Election Results
o   22 Ballots returned
§  22 for Greg and Noland
§  21 for Joe
·         Another 3 year term

·         Closing of full portion of the Annual Meeting

Regular Board Meeting
(After Annual Meeting)


Minutes from September, 2014 meeting. APPROVED
Financials for September, 2014 APPROVED
           
Old Business:

·         Parking and Towing—Towing with A+Express was reviewed by the board
o   Four Board members need to be on a list to be notified of request for towing, and allowed to authorize towing
o   Two Board members on the list to be called to authorize towing.
o   Overnight parking on a case by case basis possible
Approved

New Business:

·         1367 – Need to call Ramjack for foundation because they were approved before.
o   Will get a Board member to be there when they bid for it.  (Jim Tomaney)

·         1285 – It was voted and approved for 1285 to have deck extended at owner’s expense.

·         1283-1283 – It was voted and approved the both 1283 and 1285 need foundation work done.

·         Joe – Gutter repair on 1327, gutter is not attached to the wall.

           
Election of New Officers –
            Noland – President    
            Udie – Vice President
            Marie -- Treasurer
            Diane -- Secretary


Adjournment
Meeting was adjourned by Noland Whaley, President, at 8:20 p.m.
The next meeting will be 6:00 p.m. on November 18, 2014

Minutes submitted for Diane Rivo by:  Carol Poole

October 16, 2014

Minutes of Meeting held on September 16, 2014


The meeting of the LEA WOOD HOME OWNERS ASSOCIATION was called to order at 6:00 p.m. by Noland Whaley, President.

Present
Noland Whaley, President
Marie Hinds, Treasurer
Diane Rivo, Secretary
Joe Harris
Greg Smith
Udie Bauer, Vice-President (Absent)
-------------------------------------------------------------
Carol Poole – Secretary/Assistant to the HOA

Minutes from August, 2014 meeting.  Approved
Financials for August, 2014.  Approved
           
Old Business:
·         Bark looks good
·         Parking and Towing-Noland reviewed Towing with A+Express
o   Four Board members need to be on a list to be notified of request for towing, and allowed to authorize towing
o   Two Board members on the list to be called to authorize towing.
o   Overnight parking on a case by case basis possible
o   All up for discussion at the Annual Meeting

New Business:
·         Scam – Dick reiterated his experience with being scammed out of $60.00.
o   Police were contacted about the issue
o   Diane was hoping the Board would reimburse him
o   Dick denied the need for reimbursement
o   Concern that others will be accosted with this type of scam
·         Treeing Trimming/Pruning
o   1341 has a leaning tree/crowning
o   Dick wants tree removed by his unit

·         Security – warning on website about being safe, keeping doors locked


Other Business:
           
·         Historical Dates for the HOA
o   Dry erase board is up
o   Roof Age Map will be up next month
·         Suggestion that landscape folks come to Annual Meeting
·         Outside windows - suggestion of power washing?
o   Up to Home owners?
o   Noland will look into the by-laws
§  Need to hire professional to remove screens and power wash
§  Expensive!
·         Agenda for next meeting
o   Darren Tree Pruning and Removal
o   Need more bids for concrete
o   Discussions new landscaping
o   Budget
o   Fee increase
o   Paint
o   Parking/Towing
o   Extra fee for renters – Grandfather them in
o   New Board members
o   Extra fee for renters – Grandfather them in

·         1253 forgave $20.00 off dues because of bush accidently removed from property

Adjournment
Meeting was adjourned by Noland Whaley, President, at 6:55 p.m.
The next meeting will be the Annual Meeting at 7:00 p.m. on October 14, 2014, at Papa’s Pizza

Minutes submitted for Diane Rivo by:  Carol Poole

October 9, 2014

DON'T FORGET!

The Annual Home Owners Association Board Meeting

is next Tuesday, October 14th! 

Please join us at Papa's Pizza Parlor
W. 11th Ave at 7 pm

PIZZA WILL BE PROVIDED!


September 17, 2014

Minutes of Meeting held on August 19, 2014


The meeting of the LEA WOOD HOME OWNERS ASSOCIATION was called to order at
6:00 p.m. by Noland Whaley, President.

Present

Noland Whaley
Udie Bauer
Marie Hinds
Dick Jessup
Greg Smith
Diane Rivo
Joe Harris (absent)
Carol Poole – Secretary/Assistant to the HOA

Minutes from July 15, 2014 meeting.  Approved
Financials for July, 2014.  Approved
           
Old Business:

·         Bark – Reported on Lane Forest Products – Recommended over Rexius by Dan (Landscaper)
o   September 6th – 8 AM
o   Contact person is Dick, he will have a check for the driver of the truck
o   Carol will make signs for Mailboxes (6) to notify residents/put notice on webpage, too…one week in advance.

·         Budget -- Noland went over budget he worked out.
o   He includes estimates for fee increase of both $155/month and $160/month
o   Added in Gutters and Fall leaves
o   Insurance increased
o   Office supplies/scribe increased
o   Tree maintenance increased
o   Fees increase:
§  $15,000 towards for future, or $18,000 to future expense/savings
§  $160.00/month HOA fees for increase effective January 1, 2015 – Approved
o   Repairs discussed:  DIY?
§  Udie talked about small patches of dry rot
§  Paint projects next year
o   Not Owner occupied (Rentals) higher fee
§  Will owners of rented units pay more? Discussion followed
§  Amendment of by-laws only required if it is a 50% or more increase, per Noland
§  Discussion to take place at Annual Meeting
·         Greg will find out more later from his friend who lives is a community where this has been implemented.
·         Dick and Diane opposed
·         Noland suggested tabling it until 2016.

·         New Business:

o   Annual Meeting location
§  Papa Pizza --- West 11th:  October 14th, 7 PM – Approved
§  Carol will create and send out ballots, announcement of meeting before September 14. (one month notification required)
o   Parking/Towing – for double parked cars
§  Put a notice in a newsletter?
§  Noland will check it out for September’s meeting.
           
Adjournment
Meeting was adjourned by Noland Whaley, President, at 7:00 p.m.
The next meeting will be the 6:00 p.m. on September 16, 2014


Minutes submitted for Diane Rivo by:  Carol Poole