About our HOA

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Eugene, Oregon, United States
Lea Wood is a community of 52 condominium units in west Eugene, located off City View Street and bordered by Amazon Creek on the north, and the Gudukut wetland on the south. A Board of 7-9 Volunteer members administer the Home Owners Association. Monthly meetings take place on the 3rd Tuesday of the month (usually) and the annual meeting takes place in October. Contact the Board at: leawoodhoa97402@gmail.com

April 20, 2016

Minutes of Meeting held on March 15, 2016


The meeting of the LEA WOOD HOME OWNERS ASSOCIATION was called to order at 6:00 p.m. by Noland Whaley, President.
Present
Noland Whaley, President
Udie Bauer, Vice-President
Jane Dods, Secretary
Marie Hinds, Treasurer
Greg Smith
Joe Harris
June Grubbs
Dick Jessup, delayed
Geneva Miller, Visitor, new owner 1265
 ------------------------------------------------------------- 
Carol Poole – Assistant to the HOA

Minutes from February, 2016 meeting – APPROVED
Financials for February, 2016 –1263 fees are back in arrears -- APPROVED

Old Business:

·         Mailbox units-
o   No reuseable ones available, per Greg
o   Udie will check with Mark to see what he can do
o   Noland will check more with Post Office.
o   Joe will check with his company

·         1367 Foundation repair update-repair will begin in April, after the repair is completed, the Board will pay the remaining bill

·         Thatching Bid
o   Bids are 3 options:
o   Noland suggested tabling this until next month
o   Joe suggested doing it piece by piece
o   Noland wants to exam the budget to see if there any monies really available

·         Stump removal 1327-1333 – nothing further at this time

·         Newsletter review – everything OK with the newsletter, no additions required

New Business:

·         1253 – Requested that decks pressure washed
o   Board reaffirmed earlier decision (January, 2015)—deck cleaning is owner’s responsibility
o   Carol will contact 1253 and let them know

·         Geneva Miller questions about her front step,
o   Needs some sort of paint or delineation of the step, to avoid people tripping
o   Board agrees and approves of idea

·         Budget review, next month
o   Parking stripes need to be repainted

Other Business:

·         HOA phone is working well.
·         HOA PO Box bill has come in and will be paid
           

Adjournment
Meeting was adjourned by Noland Whaley at 6:35 p.m.
The next meeting will be 6:35 p.m. on April 19, 2016

Minutes submitted by:  Carol Poole

March 16, 2016

Minutes of Meeting held on February 16, 2016


The meeting of the LEA WOOD HOME OWNERS ASSOCIATION was called to order at 6:00 p.m. by Udie Bauer, Vice-President.
Present
Udie Bauer, Vice-President
Marie Hinds, Treasurer
Greg Smith
Dick Jessup
Joe Harris
June Grubbs
Noland Whaley, President, absent
Jane Dods, Secretary, absent
Jim Tomaney, Visitor (for a few minutes)
------------------------------------------------------------- 
Carol Poole – Assistant to the HOA

Minutes from January, 2016 meeting – APPROVED
Financials for January, 2016 APPROVED

Old Business:

·         Gutters and drains
o   Cutting Edge worked cleaning drains, supposedly, no further discussion continued.

·         Mailbox units
o   $1025 each for five 12 door boxes with a parcel locker – (total:  $5125)
o   Not installed.
o   No discount from the post office
o   Unanimous agreement they must be replaced
§  Greg will contact contractor friend, for less expensive suggestions
§  Udie will contact Mark Sebring also for possible help
§  June suggests to check the Contractor Resale event for old units

·         1367 Foundation repair update--Jim was here to advise that the Ramjack guy will contact Noland

·         Udie presented current bid $16,000.00 is bid for stump removal 1327-1333.
o   Udie needs names for people for those units
§  Carol will leave current contact list in meeting room for Udie

·         Suggestions to get estimates for eaves cleaning/moss removal
o   Power washing/versus general cleaning
§  Board says NO power washing…
·         Because power washing can cause leaking in vents and soffits
·         Only time to power wash is when you are going to paint
o   Greg volunteered brush the eaves for all – on Saturdays and/or Sundays until all units are cleaned.  THANK YOU, GREG!!

·         June requests the lawn be de-thatched – Carol will contact Graham

·         Still need input for newsletter –
o   ONLY phone number to call is the new HOA phone number (541) 226-3717

New Business:

·         Onsite manager discussion
o   Tabled until Noland is here.

·         New owner in 1265
o   Requested permission for a 25 lb. dog
o   Permission was granted

Other Business:

·         June had her car broken into on February 3rd.
o   Reported to police
o   Registration and insurance was taken
o   Will advise safety concerns in newsletter

Adjournment
Meeting was adjourned by Udie Bauer, at 6:42 p.m.
The next meeting will be 6:00 p.m. on March 15, 2016
Minutes submitted by:  Carol Poole


February 19, 2016


Minutes of Meeting held on January 19, 2016



The meeting of the LEA WOOD HOME OWNERS ASSOCIATION was called to order at 6:00 p.m. by Noland Whaley, President.

Present
Noland Whaley, President
Udie Bauer, Vice-President
Marie Hinds, Treasurer
Jane Dods, Secretary
Greg Smith
Dick Jessup
Joe Harris, Absent
June Grubbs, Absent
Jim Tomaney, visitor
------------------------------------------------------------- 
Carol Poole – Assistant to the HOA

Minutes from November, 2015 meeting – APPROVED      
Financials for November, 2015 – APPROVED

Old Business:

·         Nutria problem – Swanson did $350 worth of work

·         Gutters and drains
o   Darold (Accuracy Gutters) repaired gutters at 1277 & 1281 – did good work, per Noland
o   Carol to call Cutting Edge about clogged gutters at 1343 & 1345

·         1353 – Question as to whether new owner will be submitting remodeling plans to Board
o   No plans have been submitted
o   Some issues with new owner, per neighbor

·         Noland will get a better/newer quote for new mailbox units

·         Udie will re-submit for bid on tree stump removal at 1327-1333, so the Board can go ahead with repair to driveway, sidewalk.

·         Front strip – Greg says the bid seems very appropriate for the work.  The repair work will be tabled until Spring

New Business:

·         1367 – Foundation repair.  Board agreed to pay half of repair (January, 2015—see below)
o   January, 2015
§  “Ramjack – 1367 - Permit on the building was taken out with the City (in 1985) on the building.
§  Cost of repair of the foundation on 1367 is $8000.00
§  Greg suggested to split the cost with the homeowner. 
·         $4000/HOA - $4000/homeowner
§  Vote on the suggestion:  APPROVED
§  Carol will prepare a letter to 1367 to advise, and see if they agree”
RE-APPROVED BY BOARD – Owner will submit new bid (old bid is 1 year old)…and then we will proceed with payment of half of repair cost.

·         1281 – Owner is requesting power washing of under-eaves, windows. and walls
o   Discussion tabled until spring

·         Lock to storage room sticking.  Noland gave Jane the key to the storage room to bypass the lock box.
o   Jane requested the key to get spider-web cleaning brush from storage room
o   Lock seems to be sticking or is broken
o   Udie will WD40 it, and assess


Adjournment
Meeting was adjourned by Noland Whaley, at 6:25 p.m.
The next meeting will be 6:00 p.m. on February 16, 2016

Minutes submitted by:  Carol Poole

January 22, 2016

Minutes of Meeting held on November 17, 2015



The meeting of the LEA WOOD HOME OWNERS ASSOCIATION was called to order at 6:00 p.m. by Greg Smith, substituting for Noland Whaley, President.
Present
Marie Hinds, Treasurer
Jane Dods, Secretary
Joe Harris
Greg Smith
Dick Jessup
June Grubbs
Noland Whaley, President, Absent
Udie Bauer, Vice-President, Absent
------------------------------------------------------------- 
Carol Poole – Assistant to the HOA

Minutes from October, 2015 meeting -- APPROVED
Financials for October, 2015 – APPROVED

           
Old Business:

·         Stump removal by 1329 - Udie not here for the bids, tabled until next meeting in January

·         Front strip…Greg said that the bid is reasonable because they have to go 3” below grade
o   The dirt removed will be filled with gravel, roots—making the whole job much more difficult.

·         New message phone is available for the HOA – 541-266-3717
o   Signs will be posted on mail boxes
o   Number is posted on Webpage and Facebook Group page

·         Resident “with issues”- Attorney report advises that we can only report the resident if she does something damaging, threatening, illegal


New Business:

·         Nutria problem being dealt with by Swanson’s Pest Control
o   Newsletter article about the futility of trying to get rid of nutria

·         Gutters and drains underway-brackets
o   Condos 1271-1277 next to be repaired starting November 19, 2015
o   Gutter cleaning to begin December 2-3

·         1353 – New owner will be submitting remodeling plans to Board

·         1259 – Repair for roof leak interior damage bid submitted for $375.
o   Board approved repair work
o   Carol will email residents

·         Complaint about leaves…the leaves should be picked up NOT blown into the street
o   Leaves that are blown are to be removed not scattered elsewhere. 
o   Carol email Todd about this issue. 
o   We want them hauled away.


Adjournment
Meeting was adjourned by Greg Smith, at 6:29 p.m.
The next meeting will be 6:00 p.m. on January 19, 2016

Minutes submitted by:  Carol Poole

November 18, 2015

Minutes of Meeting held on October 20, 2015


ANNUAL MEETING

The annual meeting of the LEA WOOD HOME OWNERS ASSOCIATION was called to order at 7:00 p.m. by Noland Whaley, President.

Present
Noland Whaley, President
Udie Bauer, Vice-President
Marie Hinds, Treasurer
Jane Dods, Secretary
Joe Harris
Greg Smith
Dick Jessup
Other residents of the community
-------------------------------------------------------------
Carol Poole – Assistant to the HOA 

Welcome and Introductions
o   Noland welcomed the guests and introduced the Board and Board Assistant

Budget and New Fees Discussion
·         Noland went over the projected budget, exterior painting is coming up, gutters, trees, mailboxes
o   Rate increased
§  Question about the amount for landscaping increase, Noland explained the reason.
§  Question about the utilities, water is adjusted, EWEB work.
§  Repairs expense due to foundation repair on 1343 unit.
§  There are no assessments at Lea Wood like other HOAs

Improvements & Concerns of Residents
·         Foundations repairs have been expensive to the Budget
·         Downspout repair and fixing drainage is a continuing expense
·         Stump removal
o   Major cost of removal, what to do with the stumps, first estimate is $13,000-$17,000 because of the plumbing and concrete repair required for each removal
o   Board hesitant to use chemicals to rot the stumps—how bad are the chemicals?
·         Suggestion for newsletter need to have residents check dry rot in upper decks. Check partitions
·         Resident at 1339 needs deck railing fixed, and 1337-1339 need stairwell railing repaired.
·         Digging for irrigation replanted grass seed…didn’t level it out and didn’t seed it correctly need to contact Graham Landscape and Design about that area.
·         Parking strip to have bark o mulch
o   Estimate is high, need more estimates and time
·         Graham Landscape and Design took care of the strip across from Jane’s deck.
·         Board needs more input  A suggestion was made that there be a message phone established for the Board, and checked daily
o   All approved of this suggestion. 
o   Board will do research and establish a phone to call for concerns and suggestions
·         Need to contact Graham Landscape and Design’s about use of weed killers, moss killers.
·         Earthquake preparedness—storage unit for tools to help each other.
§  Question of liability
·         Steps/Stairs by Unit 1319 chewed up by critters?
o   It was determined that units that face the south, stairwell carpets deteriorate because of sun damage and decay
o   It was suggested that eventually the stairwells need carpet replaced.  Astro-turf?
·         Property tax has increased.  Discussion followed
·         The safety extension for gutter cleaning will be installed in mid-November. 
·         Gutters will be cleaned when trees are bare.
·         Mailboxes are being considered soon, Noland will check for better pricing.
                       
Closing of full portion of the Annual Meeting
o   Approval of meeting place, the Board will use it next year
o   The refreshments were good

Meeting Adjourned at 7:55 p.m.



Regular Board Meeting
(After Annual Meeting)

The meeting of the LEA WOOD HOME OWNERS ASSOCIATION was called to order at 8:00 p.m. by Noland Whaley, President. 
Present
Noland Whaley, President
Udie Bauer, Vice-President
Marie Hinds, Treasurer
Jane Dods, Secretary
Joe Harris
Greg Smith
Dick Jessup
June Grubbs, potential Board member

Minutes from September, 2015 meeting -- APPROVED
Financials for September, 2015 -- APPROVED
           
Old Business:

·         June Grubbs is willing to be a Board Member, a motion was made by Dick, seconded by Udie
o   June is appointed to the Board by unanimous Board approval
·         Officers will remain the same for 2016
·         Tree pruning on trees from 1341 - APPROVED
·         1283-1285 drainage repair – APPROVED  Udie will notify Mark

New Business:

·         Stump by 1329 – Dick says that driveway is in bad shape, liability concerns
o   Need bids to fix it.
o   Agreed to get more bids
o   Udie said that we have Mark’s bid, but he will get two other bids.
o   Will vote at the next meeting

·         A resident has a complaint about a rotting spot on lawn (unit number purposely not noted because of these issues)
o   Emails from resident read to Board because of profane language and intimated threats
o   Rotten spot of the lawn could be from the squirrels or tree roots there
§  Will contact landscapers about issue.
o   It was suggested that the Board send the defamatory emails from resident to the attorney, and find out what are the options when dealing with this resident?
§  Should we contact the police?
§  Board suggests that we report this to the parents and the police.
§  Board’s final decision is to contact attorney, and go from there.     
                                          
            Udie will not attend next month’s meeting.  

Adjournment
Meeting was adjourned by Noland Whaley, President, at 8:28 p.m.
The next meeting will be 6:00 p.m. on November 17, 2015


Minutes submitted by:  Carol Poole