About our HOA

July 20, 2016



Minutes of Meeting held on June 21, 2016


The meeting of the LEA WOOD HOME OWNERS ASSOCIATION was called to order at 6:05 p.m. by Noland Whaley, President.
Present
Noland Whaley, President
Marie Hinds, Treasurer
Jane Dods, Secretary
Greg Smith
June Grubbs
Dick Jessup
Joe Harris
Udie Bauer, Vice-President, (Absent)
------------------------------------------------------------- 
Carol Poole – Assistant to the HOA

Minutes from May, 2016 meeting – APPROVED
Financials for May, 2016 – APPROVED
               
Old Business:

·         Street light issue update-
o   In process, should be done by the next meeting

·         1259 - Hornet’s nest in soffits
o   $85 to repair -  Approved
o   Carol will notify Sebring

·         1325 – Repair list of what needs to done for approval of loan
o   Mark Sebring, contractor, preliminary list $1019.00
§  HOA will pay this repair cost
o   However, another portion of the repairs needed to sell condo require roof framing replacement, new shingles, plywood, and mold removal (caused by insulation covering the existing soffit vents)
§  Cost of this repair is $2290…Board determined it will assist owner with 50% of this repair cost ($1145). 
§  Carol will send email to owner notifying of the decision of the Board.       

·         Thatching bid – Front lawns only, $782—Board Approved, Carol will email approval.

·         Gutter cleaning bids – Board Approved Alpha Roof Care at $2080.00
o   Carol will notify Alpha Roof Care of the Board’s decision.

New Business:

·         Roof Vents
o   Current roof vents were code when condos were built in 1978
§  New codes suggest additional vents to help resist mold
o   HOA Attorney Brian Cox says HOA is NOT responsible for these additional vents
§  It is considered an upgrade, not maintenance
o   Newsletter to be sent out in August, to notify of vents and mold, to suggest checking attics

·         New parking line striping needs to be done on both parking areas of 1200 and 1300
o   June Grubbs volunteered to paint them, just need white reflective paint
o   Noland volunteered to pick up the paint.

·         Condo Questionnaire Fee –
o   Every sale of a condo in the community requires a “Condo Questionnaire” to be completed by the HOA for the Title company or loan officer. 
o   It requires at least one hour of time to complete
o   Each questionnaire is different so there is no way to streamline this process
o   Most HOA’s charge a fee to the owner for completing this questionnaire
§  Fees are anywhere from $50 to $250 per sale, per online research
o   It was suggested that Lea Wood HOA will charge a fee of $50 per sale, starting in July
§  This fee will either be added to the owner’s dues, or paid by the owner at closing
§  This suggestion was approved by the Board
§  In the last month, Carol has filled out 5 questionnaires.
·         The Board determined to compensate Carol by her paying $250 for her time

·         President Noland Whaley is moving out of the community very soon.
o   Who will be interim President?
§  Recommended for Udie as Interim President
§  Recommended for Greg as Interim Vice-President
§  Will discuss next month when Udie is at the meeting.

·         Owner’s decks and patios
o   HOA Attorney Brian Cox says the HOA IS responsible for maintenance of the deck and patio

Other Business:

·         June Grubbs will not be at the next meeting

·         Jane was contacted by another owner, stating water flooding from different unit.  Jane was concerned on how to handle it in the future.

Adjournment
Meeting was adjourned by Noland Whaley at 7:03 p.m.
The next meeting will be 6:00 p.m. on July 19, 2016
Minutes submitted by:  Carol Poole