About our HOA

September 16, 2015

Minutes of Meeting held on August 18, 2015


The meeting of the LEA WOOD HOME OWNERS ASSOCIATION was called to order at 6:00 p.m. by Noland Whaley, President. 
 
Present
Noland Whaley, President
Udie Bauer, Vice-President
Jane Dods, Secretary
Maria Hinds, Treasurer
Dick Jessup
Greg Smith
Joe Harris, (Absent)
Alex McKenzie, new resident at 1315 (Visitor)
------------------------------------------------------------- 
Carol Poole – Assistant to the HOA

Minutes from July, 2015 – APPROVED
Financials for July, 2015 – APPROVED

Old Business:

·         1353 – The tenant with the barking dogs has vacated the unit.
o   The historic letter from the Board giving permission to rent must be produced by current owner, in order to re-rent the unit. 
§  The Board has no record of a letter being given to the current owner giving them permission to rent the unit.

·         1365 – A car was ‘broken’ into, (keys were in the ignition, purse on front seat).
§  The victim got most of her possessions returned to her.
           
New Business:  
           
·         Noland suggested sending someone to a HOA School/class in Portland.
o   Who would be interested in attending the class?
§  Jane is willing to do the research

·         1345 -- Owner requested externally mounted surveillance camera on his unit.
o   It was unanimously approved
o   Email to be sent to owner stating approval

·         An inquiry was made as to whether there seemed to be any increased activity/street traffic to the 1300 block.  There had been one complaint of increased traffic.
o   Activities were deemed normal for traffic to end of the community street by those Board members who live there.

·         2016 Budget – Noland is working on it

·         Dwain – contractor will do the dry rot repair on Jane’s post.

·         Does the Board want the Graham Landscapers to remove the front patch of dead grass, and put down bark o mulch?
o   Udie will contact them to see their best solution recommendation
o   Board will decide on completion of this when estimate is submitted

·         Jane said that the grass patch (not the community’s property) near the Amazon needs to be mowed.
o   Graffiti and homeless in that area
o   Lea Wood property includes very small triangle across the canal
o   City is not doing any more upkeep

·         Jane -1333 has request to install a solo tube in her unit
o   Letter of approval for improvement and water liability will be mailed to Jane 

·         Annual Meeting
o   Market of Choice is chosen.  Need to firm up reservation
o   The meeting will be the 2nd or 3rd week of October on a Tuesday night

·         Request was made to put in Jane’s phone number in the newsletter in regards to setting up a pet care co-op

·         Dick wants to verify the membership rules to see if Jane’s taking over Diane's position needs to be approved, or it is just that she will serve out Diane’s term.

Adjournment

Meeting was adjourned by Noland Whaley, President, at 6:47 p.m. 
The next meeting will be the September 15, 2015 at 6:00 p.m.
Minutes submitted by:  Carol Poole